Authorization for Application/Collection of Academic Document

Applicants may authorize a third party to apply for and/or collect documents including award certificate, academic transcript, letter of certification and testimonial, on their behalf.  

Submit Authorization Online Through AIMS

For Current Students

1. Login to AIMS with your EID and password
2. Select the Student Record menu
3. Click My Applications [for Undergraduate and Master's (Taught Postgraduate) Programmes], then choose Authorization Letter
4. Fill in the form according to the instructions and press Confirm
5. An email will be sent to your student account to acknowledge receipt of your authorization

For Alumni

1. Login to AIMS with your EID and password
2. Select the Alumni Services menu
3. Click Authorization Letter
4. Fill in the form according to the instructions and press Confirm
5. An email will be sent to your alumni account to acknowledge receipt of your authorization

Documents Required for Collection

Your authorized representative should present the following upon collection of the document(s):

• HKID Card/passport of your authorized representative
• A photocopy of your CityU Student Identity Card/HKID Card/passport with your student number and programme code written on it (This document will be returned to your authorized representative after inspection.)
• The email notification for your authorization

Provide Written Authorization Letter

Your authorized representative should present the following upon collection of the document(s):

• HKID Card/passport of your authorized representative
• ​An original authorization letter signed by you (letter template is available here) (Photocopy or print out copy of the letter is not accepted.)
• A photocopy of your CityU Student Identity Card/HKID Card/passport with your student number and programme code written on it (This document will be returned to your authorized representative after inspection.)