Currently,
University email service to a student or staff will be stopped
when the student/staff leaves the University. For students
properly graduated from the University, they will be provided
with a set of alumni services which include free email. The
email address is in the format of EID@alumni.cityu.edu.hk,
and the email quota is 2MB. Currently there are about 40,000
alumni enjoying this service.
Long
serving staff (i.e., those who have served the University
full-time for 10 or more years on regular terms of appointment)
are also given Courtesy Identity Cards allowing them access
to certain campus facilities after they have left the University
and email service is one of them. The email address is in
the same format as that for alumni and the email quota is
also 2MB. Currently there are over 150 former staff who are
using this service.
There
are lots of free email services nowadays available from the
commercial sector. This shows the value that is attached to
a mailing list. For the University, it is of strategic importance
to continue to communicate regularly with our former students
and staff, for they are all potential donors, parents of prospective
students and even potential students. However, since the University
is not intending to compete with business email service providers,
free email service, with a reasonable online storage quota,
will be provided only to those who have had long-term relationships
with the University. The Committee on Information Services
and Technology, at its 8th meeting, endorsed the following
provision of free email service to alumni and former staff:
For
Alumni
Email
services will be provided to former students who had graduated
from a programme, i.e. alumni as defined by the Development
and Alumni Office (DAO). Details of the service are:
Email
address: EID@alumni.cityu.edu.hk
Email quota: 10MB
For
Former Staff
Email
services will be offered to those who were employed on full-time,
regular term service continuously for more than 6 years before
they leave the University. The length of service is set by
taking into consideration that a staff normally will have
served for 6 years or more before being substantiated. Details
of the service are:
Email
address: EID@exstaff.cityu.edu.hk
Email quota: retaining the existing quota allocated to the
staff at the time of departure.
The email
quota for the existing courtesy email holders will be extended
to 200MB which is the default email quota for existing staff.