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Issue
46 - December 2005
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A
Brief Introduction to Microsoft Outlook
By
Clevin Wong
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Microsoft
Outlook is a versatile component of the Microsoft Office
2003 for users to manage personal information and to communicate
with others. It helps you in managing your email messages,
appointments, contacts, and tasks, as well as making reminders
and tracking activities. In this article, we will give a very
brief introduction on some of the major functions of this
software.
Mail
Outlook can function as an email client connecting to the
Microsoft Exchange server using a proprietary protocol,
as well as to standard mail servers using POP3 or IMAP protocol.
It provides a multipane view for easy browsing of your mailboxes.
You can use Word to compose email. Moreover, it is
bundled with an effective client-side junk mail filtering
tool.
Calendar
The calendar function is highly sophisticated and feature
rich. After marking your appointments and events on the calendar,
you can add sound or message as a reminder. Calendar items
can be coloured for easy identification. You can display the
calendar in different views: a day, a week, a work-week, and
a month.
Contacts
Outlook comes with a powerful personal contacts database.
Besides email addresses, you can use it to store various pieces
of information such as job titles, phone numbers, addresses,
and notes for each of your correspondents.
Tasks
The "Tasks" tool assists you to maintain a "To-do
list" easily. It helps you to record the tasks of your
various duties and projects. You can set priority and due
date to each task.
Journal
You can keep track of your activities using the "Journal"
tool. Journal can automatically record all the email your
sent and received, and keep track of how long you spent in
other Office programs like Word, Excel, and PowerPoint
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Notes
The "Notes" tool provides an electronic version
of the Post-it sticky notes. You can create notes with
different colours and set reminders for each individual note.
Outlook
is a popular email clients used in enterprises. It is included
in Office 2003 standard, professional as well as Academic-License
editions. Its popularity keeps on increasing due to the feature-rich
functions and its ability to keep in sync with mobile and
embedded systems.
Reference:
Outlook
2003 Product Information
http://www.microsoft.com/office/outlook/prodinfo/default.mspx
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