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Clerical Officer I/II in the Department of Information Systems [Ref. B/613/09]
Duties
- Provide administrative and clerical support to programmes and courses at undergraduate and postgraduate levels as well as inbound and outbound student exchange matters, including:
- handling matters related to class timetabling; teaching evaluation; examination; student course add/drop request; mitigation request; credit transfer and exemption; application for change of home major, change of study stream, minor declaration, and second major declaration; inbound and outbound student exchange admissions and course registration; scholarship nomination and application;
- updating and maintaining student records and course syllabi;
- performing general editing work on printed and non-printed promotion materials;
- supporting on academic and promotional activities as well as departmental events;
- Handle enquiries from students, parents and staff on programmes and courses (i.e. walk-in, phone and email enquiries);
- Carry out house-keeping tasks in the departmental general office; and
- Perform any other assigned or ad hoc duties (e.g. conferences and research workshops).
The appointee may be required to work flexible hours on Saturdays.
Requirements
- 5 passes in HKCEE/HKDSEE including English Language, Chinese Language and Mathematics, with at least 2 years’ working experience;
- Good command of written and spoken English and Chinese (including Putonghua);
- Good interpersonal and communication skills;
- Being mature with teamwork personality and self-motivation;
- Strong sense of responsibility and attention to details;
- Ability to work independently and under tight schedules; and
- Proficiency in MS Office (Word, Excel, PowerPoint and Chinese word-processing) required.
- Knowledge of Photoshop and MS Access preferred.
Candidates with more than 6 years’ working experience may be considered for appointment as Clerical Officer I.
Shortlisted candidates will be invited for a written test.
Salary and Conditions of Service
Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed-term contract; fringe benefits include gratuity, leave, medical and dental schemes.
Information and Application
Further information on the posts and the University is available at http://www.cityu.edu.hk, or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong [Email : hrojob@cityu.edu.hk/Fax : 2788 1154 or 3442 0311].
To apply, please submit an online application. Applications will be reviewed on a continuing basis until the positions are filled. Applications will receive full consideration and only shortlisted applicants will be contacted. The University’s privacy policy is available on the homepage.
City University of Hong Kong is an equal opportunity employer. We are committed to the principle of diversity. Personal data provided by applicants will be used for recruitment and other employment-related purposes.
Worldwide recognition ranking #70 (QS 2024), and #4 among top 50 universities under age 50 (QS 2021); #1 in the World’s Most International Universities (THE 2024); #1 in Automation & Control/Electrical & Electronic Engineering/Materials Science & Engineering/Metallurgical Engineering/Nanoscience & Nanotechnology and #2 in Telecommunication Engineering in Hong Kong (GRAS 2023); and #39 Business School in the World and #5 in Asia (UT Dallas 2019 to 2023)
