Borrowing of Library Materials

Loan Quota and Period
Loans
Renewals
Reservation of Books
Return
Late Return
Email Notices

Loan Quota and Period

Users may borrow books and media resources up to a maximum quota and for the loan period according to the category they belong to as stated in the Library Regulations. Serials and Reference books are not for loan.

Loans

All materials must be properly checked out at the Circulation Counter or with the Library's different EasyService (self-service) applications at different locations. EasyService applications are available at the Circulation Counter, inside the Semi-Closed Collection Room and the Media Resources Collection Room. For borrowing purposes, users have to present their own CityU ID cards or CityU Library tickets as appropriate.

Renewals

Items of circulation nature, including books borrowed via HKALL but excluding short loan and media items, may be renewed online via the Library Catalogue.

A renewal will NOT be accepted if:

• An item is requested by another user.
• An item has been renewed two times.
• It is too soon to renew an item (you can only renew an item within 7 days prior to the due date).
• The loan rule specifies that an item (e.g. a media resource or a short loan item) cannot be renewed at all.
• A borrower has long overdue books or over $72 unpaid library fines.
• A borrower whose borrowing privilege has been suspended or terminated.

To renew Library materials:

1. Access the Library Catalogue, and then click on Your Circulation Record / Renewal.
2. Enter your name, CityU ID number and Library PIN, and then click on the “SUBMIT” button (if you have any problems with your Library PIN, please approach the Circulation Counter).
3. Click on the hyperlink " n Items currently checked out ".
4. Mark specific items to be renewed and then click on the "RENEW SELECTED ITEMS" button.
5. Note the new due dates and any accrued overdue fines for the renewed items.

   Please note the following:

   • The new due dates are calculated from the date you renew the items.
   • Items may not be renewed successfully.
   • Accrued overdue fines, which will be calculated from the due date if items are renewed after the 3-day grace period, can be settled when you visit the Library next time.

Reservation of Books

If the book you want is on loan or is at Shatin Branch Library, you may request it via the Library Catalogue.

Return

Please return all books on or before the due date to the Circulation Counter. Also, there are bookdrops near the Library exit and at the student hostels for users to return circulation books. Students are encouraged to use the bookdrops to return books instead of lining up at the Circulation Counter or when the Library is closed. Books with accompanying materials and books borrowed from other UGC libraries, however, should not be put in the bookdrops.

Late Return

Late return of books is liable to a fine as stipulated in the Library Regulations.

Email Notices

In line with the University’s emphasis and practice on electronic communication, the Library sends out its pre-overdue, overdue, recall and reservation notices to all CityU members via their email accounts registered in the University’s central database. Under normal circumstances, the email accounts should be of the following format:

For students, your CityU email account is in this format:
<your_electronic_id>@student.cityu.edu.hk
e.g. taimanlee@student.cityu.edu.hk (if your electronic id is taimanlee)
e.g. 50123456@student.cityu.edu.hk (if your electronic id is 50123456)

For staff members, your CityU email account is in this format:
<your_electronic_id>@cityu.edu.hk
e.g. lbpeter@cityu.edu.hk (if your electronic id is lbpeter)

For alumni, if you have not notified the Alumni Relations Office to change your registered email address, your default CityU email account is in this format:
<your_electronic_id>@alumni.cityu.edu.hk
e.g. 50987654@alumni.cityu.edu.hk (if your electronic id is 50987654)
e.g. laiyuchan@alumni.cityu.edu.hk (if your electronic id is laiyuchan)

For users who still prefer using non-CityU email accounts to receive library notices, please use the Set up Email Forwarding function of CityU Email Services to re-direct messages from the Library to the preferred email account. Please visit the following URL for details:
http://email.cityu.edu.hk.