Final Video Submission:

Authors must submit the final version of their video electronically through the PaperPlaza system no later than 23:59:59 (Server time in PaperPlaza) on Feb. 15, 2014 (no extensions). Before submitting the final version, authors are expected to revise their video and the accompanying extended summary taking into account the feedback from the reviewers. Only final submissions will be included in the conference proceedings and in IEEE Xplore. At least one of the authors listed on the video contribution must be registered for the conference when the final version is uploaded. A single regular conference registration can be used to upload two contributions. A single student conference registration can be used to upload one contribution.  

Quick Summary for Final Video Submission:

For the final video submission, you are asked to upload the following files.

  1. A video (1.5-3 minutes, max. 50MB) in one of the most common media formats.
  2. A PDF file of your extended summary (max 1 MB) that has passed the IEEE PDF compliance test.
  3. A single PowerPoint slide for the ICRA2014 Digest.
  4. A Summary.txt and ReadMe.txt file accompanying your video (cf. Step 5).

Note that a unique key code issued after completing the registration is needed for uploading each contribution. Before uploading, please check your PDF file for IEEE Xplore compliance.
You are recommanded to finish your uploads at least 3 hours before the deadline to avoid the traffie jam in network.


Step 0: To upload your final paper to ICRA2014 in PaperPlaza, you first need to register for the conference via PaperPlaza. During the registration process, you will be asked to enter the submission number of the papers you want to upload. After completing your registration, you will receive a confirmation email from PaperPlaza.

Step 1: Prepare your final video (1.5-3 minutes, max. 50MB). Please do not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. Using MPEG-1 or MPEG-4 video formats is strongly recommended. Accepted video contributions will be included in the Conference proceedings and also in IEEE Xplore. There, the video will appear together with the PDF of the extended summary.

Step 2: Prepare your extended summary using the available LaTeX or Microsoft Word templates while following the given paper preparation instructions. Make sure to have the latest templates and do not change the formatting in any way. IMPORTANT: The required page size for ICRA 2014 is US letter, please adjust the needed lines in your LaTeX sources or use the appropriate Word template. The extended summary (up to 1 page) should be in PDF format and not exceeding 1MB.

Step 3: Check that the names of all authors and their order is identical in the PaperPlaza submission system, the paper, the digest page, and the accompanying video (if applicable). Please write author names with only the first letter capitalized, that is, use “Firstname Lastname” in all instances and do not use “FIRSTNAME LASTNAME” anywhere.

Step 4: Perform the IEEE PDF compliance test of your extended summary. If it does not pass the test, you cannot continue and may read the PDF Test Help to revise the format of your extended summary until it passes the test.

Step 5: During the conference, a Digest will be distributed to all participants. Please prepare one (and only one) PowerPoint slide that illustrates your paper. Use the ICRA 2014 Digest Template. Please do not change the template and keep fonts and font sizes as preset in the template. Please also note that the digest will be printed in black and white.

Step 6: text files:

  1. Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
  2. ReadMe.txt file (max 10 KB). This file must include the following sections:
    a. Description: An overall description of the objects and what the audience can expect to gain by downloading them
    b. Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player
    c. Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.

Step 7: To process the copyright transfer for each contribution, follow the “Copyright Transfer” link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the video title and author list are correct before your perform the copyright transfer.
You are recommended to use Firefox or Chrome as your browser.

Step 8: Upload the following files:

  1. A video (1.5-3 minutes, max. 50MB) plus a Summary.txt and ReadMe.txt file accompanying your video (cf. Step 6);
  2. A PDF file of your extended summary (max 1 MB); and
  3. A single PowerPoint slide for the ICRA2014 Digest

Plagiarism and Excessive Re-use of Author's Earlier Material:

The contents of the video should be original and they should not being submitted simultaneously for consideration towards publication in another conference or media.

Direct Link to PaperPlaza:

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