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Students with Special Educational Needs (SEN)

SEN Declaration

City University is committed to providing an equal educational opportunity for all students including those with Special Educational Needs (SEN). You may complete the online declaration with supporting documents no later than the end of Week 2 of the first Semester/Term of your admission so that suitable arrangements can be provided to facilitate your learning at the University.

Information collected in your declaration will be used by different academic units and service units at the University for offering assistance to SEN students and for statistical purposes. The Academic Regulations and Records Office (ARRO)/Chow Yei Ching School of Graduate Studies (SGS) will co-ordinate the collection of such information and make appropriate referrals to teaching academic units and other service units such as the Library and Student Development Services.

All information collected will be kept confidential and used on a need-to-know basis. Whilst there are limits to the level and kind of services that can be provided, individual academic units and service units may contact you further to discuss the services and assistance that can be offered.

The decisions of your home academic unit on any special assessment/examination arrangements adjusted for you will normally be available in Week 5 of your first Semester/Term. Please access your declaration to check the information via AIMS.

Steps for Declaration

1. Log onto AIMS from CityU homepage.
2. Click "Student Record" menu.
3. Select “Special Educational Needs Declaration” from "My Applications"

Timelines for Declaration

Admission Semester/Term
Start Date
Deadline
Semester A End of July
End of Week 2 of the respective semester/term
 
Semester B 2 weeks prior to the start of the
 respective semester/term
Summer Term

 SEN Declaration Schedules for Academic Year 2023/24

Admission
Semester/Term

 Declaration Period
Semester A 24 July 2023 - 16 September 2023
Semester B 2 January - 27 January 2024
Summer Term 2024 27 May 2024 - 22 June 2024

 

 Supporting Documents Required

Students should submit an up-to-date medical/assessment report issued by Hospital Authority, Department of Health, Education Bureau (EDB), a registered medical practitioner, or a professional, such as speech therapist, psychologist and audiologist.

Students with different special needs are required to submit specific supporting documents, which clearly state the types of disability as follows: 

Physical and Sensory Disability
Special Needs     Supporting Document Required
Colour blindness (CB)
  • A medical/assessment report written by ophthalmologist/optometrist/the department of Health within 5 years before the application.
Hearing Impairment (HI)
  • An assessment report with an audiogram written by an Ear, Nose, and Throat (ENT) specialist or audiologist within 5 years before the application.
Physical/mobility Disabilities (PH)
  • An assessment report/medical certificate written by specialists, e.g. physiotherapist, occupational therapist within 5 years before the application. The report need to contain the following information:
    • The conditions and degree of disability of the student
    • Assessment result of motor function ability and writing abilities
    • Conclusion and Recommendations indicate the assessment result, the special needs and special examination arrangement
Visual Impairment (VI)
  • An assessment report/medical certificate written by an ophthalmologist or an optometrist within 5 years before the application. The supporting content need to contain the following information:
    • Visual acuity (V.A.) after correction
    • Visual field
Developmental and Learning Disability
Special Needs     Supporting Document Required
Attention Deficit/ Hyperactivity Disorder (DA)
  • A diagnostic report written by a psychiatrist/paediatric neurology within 5 years before the application
  • For the students who request special examination accommodation, an accommodation record from previous college/secondary school/Hong Kong Examinations and Assessment Authority (the HKEAA)
Autism Spectrum Disorder (AD)
  • A diagnostic report written by a psychiatrist/paediatrician/neurologist within 5 years before the application
  • For the students who request special examination accommodation, an accommodation record from previous college/secondary school/Hong Kong Examinations and Assessment Authority (the HKEAA)
Specific Learning Difficulties in Reading and Writing (SL)
  • A psychological assessment report written by registered clinical/ educational psychologist within 5 years before the application. The report need to contain the following information:
    • General information about student’s study background.
    • Assessment Results of Intellectual Functioning (IQ)
      • Verbal comprehension
      • Perceptual Reasoning
      • Working memory
      • Processing Speed
    • Assessment Results of Literacy Abilities
      • Word reading: accuracy and fluency
      • Word dictation
      • Reading comprehension
      • Writing at length
      • Phonological Retrieval
      • Language Comprehension
      • Morphological Awareness
      • Orthographic Knowledge
      • Phonological Memory
    • Conclusion and Recommendations indicate the assessment result, the special needs and special examination arrangement
Speech and Language Impairment (SI)
  • A speech and language assessment report written by speech therapist 5 years before application.
Health Issues 
Special Needs     Supporting Document Required
Mental Illness (MI)
  • A medical report written by psychiatrist within 3 years before application. The report clearly indicates student’s mental state and suggested accommodation.
Visceral Disability (VD)
  • A medical report written by doctor within 5 years before the application. The report clearly indicates student’s medical illness and accommodation suggestions.
Others
  • Students with other special needs need to submit up-to-date medical/ assessment report written by a registered medical practitioner or a professional.

 

For students in the College/School, please contact the SEN support service of the Student Development Services (SDS) below if you have any questions or concerns about the documents required.

Telephone: (852) 3442 5726
Email: sen.support@cityu.edu.hk
Address: SEN Student Service Centre, R6159, Student Development Services, Bank of China (Hong Kong) Complex, City University of Hong Kong