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Withdrawal of Studies

Students who do not plan to continue their studies at the University should submit the withdrawal notification via AIMS.

Procedures on Submitting Withdrawal Notification
  1. Submit the withdrawal notification via AIMS > Student Record > My Applications (for Undergraduates and Taught Postgraduate Programmes ) > Withdrawal from Studies.
  2. After submission, you will receive an email acknowledging receipt of the withdrawal notification.
Effecting the Withdrawal of Studies
Withdrawal will normally take effect from the date of submission of the notification as recorded in AIMS. However, notification submitted during or after the examination period will take effect only from the following semester. 
Fees Matters for Withdrawal of Studies
  1. Students are not liable for the tuition fee of the semester/term if the withdrawal notification is submitted up to the end of Week 2.
  2. If the notification of withdrawal is submitted from Week 3 till the end of Week 6# in Semester A/B (or the end of Week 3# in Summer Term), the student will be required to pay 50% of the tuition fee for that semester/term, or the minimum tuition for two credit units (for programmes charged on a per credit unit basis), whichever is higher.
  3. If the notification of withdrawal is submitted in Week 7# and afterwards in Semester A/B (or Week 4# and afterwards in Summer Term), the student will be liable for 100% of the tuition fee for that semester/term, or the minimum tuition for two credit units (for programmes charged on a per credit unit basis), whichever is higher.
  4. For new students, the acceptance fee paid at the time of admission will not be refunded under any circumstances.
  5. Students who have withdrawn from studies but still have outstanding fees in their student accounts will be flagged as debtors in the student record system. The graduation fee will not be refunded. These students will be required to clear the amount when seeking admission/re-admission to the University in future.
  6. For details, please refer to the Regulations on Tuition Fees.
# Sunday is the start day of the week according to the Academic Calendar.
Settling Matters with the University upon Withdrawal

Students are required to settle the following matters within 10 working days upon notification of withdrawal:

  • Settle all outstanding fees in the student account
  • Return all outstanding loans to the Library and settle all outstanding fines
  • Clear your accounts in the Computing Services Centre
  • Vacate your locker and complete the necessary procedures with the Student Development Services
  • Clear all outstanding matters with your home academic unit
  • Cut your student identity card into halves and return it by post to the Academic Regulations and Records Office (Address: 5/F Fong Yun Wah Building, City University of Hong Kong, 83 Tat Chee Avenue, Kowloon).

The graduation fee will be refunded if students have settled all outstanding matters with the University.
Reminder for Non-local Students
For non-local students holding a valid visa/entry permit issued by the Immigration Department of HKSAR, you must leave Hong Kong within 4 weeks from the submission date of the withdrawal notification or before the expiry of your limit of stay, whichever is earlier. It is an immigration offence for breach of condition of stay if you fail to leave Hong Kong within the prescribed time. We shall inform the Immigration Department of the change of your student status in this regard. For questions on your student visa/entry permit, please contact Global Engagement Office.
Informing the SFO
If you are an applicant of Tertiary Student Finance Scheme - Publicity-funded Programmes or Financial Assistance Scheme for Post-secondary Students and/or Non-means-tested Loan Scheme in the current academic year, you should notify the Student Financial Office (SFO) about your withdrawal of studies immediately in writing. The SFO will review your application and adjust your entitlements of financial assistance, if necessary. In the event that there is an overpayment of financial assistance, you are required to refund the amount overpaid immediately upon demand. 

 

By submitting the notification, you agree to the above notes, application procedures, and consent to the Personal Information Collection Statement.