Alumni Library Services
| As the primary mission of the Library is to support the curriculum and
research of the University, the needs of our current students and faculty receive
priority over the needs of other users. Due to limited space and resources,
some facilities including selected PC workstations are only available to current
students and staff. Access to some databases is also limited to current students
and staff because of licensing agreements. |
Types of Services
The Library is pleased to offer the following services to alumni with
City University of Hong Kong academic awards upon the payment of a subscription
fee.
[ Messages to To-be-Graduates of the Current Academic Year ]
[ Messages to CityU Credit Card Holders ]
| (1) |
Alumni Library Ticket - Reader
Ticket holders can access the Run Run Shaw Library and use its collection (except
Library Archive and Telford Campus Collection) without
borrowing privileges during normal term time. However,
Partial
Access Arrangement will be imposed during the Revision and Examination Periods
of Semesters A and B in each academic year.
|
| (2) |
Alumni Library Ticket - Borrower
(This service was known as Graduate Library Ticket prior to June 1, 04.)
Ticket holders can access the Run Run Shaw Library (excluding the Telford Library) with
borrowing privileges (10 items for 30 days*)
throughout the entire valid period of the ticket.
| * |
For CityU circulation books only. Materials in Media Resources Collection are
for use only in the Library. As for other library materials, please check with
the respective service counters for eligibility and loan period. |
| * |
Details of
Loan
Quotas and Loan Periods can be found in the Library Regulations. |
|
| (3) |
Alumni e-Resources Service
Remote access to selected
Library electronic resources. Subscription to this service does
NOT include access to the Run Run Shaw Library and the Telford Library.
(a) Free Registration
Alumni with City University of Hong Kong academic awards can enjoy remote access to
selected library electronic resources
FREE OF CHARGE for 12 months (normally costs $500) if they do
either one or both of the following:
- Update or confirm the Employment/Further Studies Information record
- Update the Personal Data For Communication record
For details and information on registration, please refer to the Free Registration for
Alumni e-Resources Service web page.
(b) Paid Subscription
Online Application Only
|
Alumni can choose either Service (1) or Service (2) listed
above, but not both.
Service (3) can be subscribed on its own or combined with either Service
(1) or Service (2).
The same Alumni Library Ticket [or the former Graduate Library Ticket]
is used for Service (1) and Service (2). [You can still use the Graduate Library
Ticket as your Alumni Library Ticket]. Under normal circumstances, a switch
between the two services or a service renewal will not involve any issue of new
Ticket (except for those who have lost the Ticket or whose Library Ticket (Graduate)
number is in the format: 01xxxxxxx). The Library will record the selected ticket
type in the Library system to grant the appropriate privilege to the Ticket holder.
|
Messages to To-be-Graduates of the Current Academic Year
If you are a to-be-graduate of the current academic year, please note that the
Library has extended your access and borrowing privileges one month beyond
the expiry date of your student status to provide you with the convenience
to settle outstanding matters with the Library. You may wish to wait until the end of
the extended period before starting your subscription to the above services.
Application / Renewal Methods
Online Application or Renewal or Re-selection of Service Options
(15% off the subscription fees)
- Click on the AIMS button
on the CityU Alumni
page. Log on with your Electronic ID and Password.
- Click on Personal Data for Communication,
and then update your personal particulars as appropriate #.
- Click on the Personal Information tab on the top of the screen, select Alumni
Library Services and then follow instructions on the screen to renew or
re-select your service options.
Application or Renewal or Re-selection of Service Options Made In Person or By
Mail
(NOT for subscription to Alumni e-Resources Service)
Submit the following items to the Library.
- a completed Alumni
Library Ticket - Application Form (also obtainable from the Circulation Counter) duly signed by you.
- a completed Alumni
Update form (also obtainable from the Circulation Counter) duly signed by you #.
- a photocopy of the VISA or MasterCard* (Diners Card
or American Express are not accepted) that you have authorized us to settle the subscription fee
with (if you choose to pay by VISA or MasterCard).
| * |
Payment settled with CityU Credit Card
owned by the applicant will enjoy 15% discount on the subscription fee. |
| * |
Credit card must be valid and does not expire within 1 week
of the date of application. |
a cheque with the correct amount of subscription fee (if you choose to pay by cheque)
Cheque should be payable to:
CITY UNIVERSITY OF HONG KONG
Please write on the back of the cheque:
- your full name in BLOCK LETTERS, and
- your HKID Card No. or your previous CityU student ID No. - a recent photo (1" x 1.5")*
if issue of new Ticket is involved.
| * |
Only for alumni (a) who do NOT possess an
Alumni Library Ticket [or formerly Graduate Library Ticket], or
(b) who possess a Library Ticket (Graduate) with Ticket No. in this format -
01xxxxxxx, or (c) who have lost the Ticket. |
In Person : Please approach the Circulation Counter of the Library with the above items.
(If you choose to pay by credit card, please also bring along with you the
VISA or MasterCard for verification.)
By Mail : Please mail the above items to this address:
Mailing Address:
Circulation and Interlibrary Loans Section
Run Run Shaw Library
City University of Hong Kong
Tat Chee Avenue
Kowloon Tong
(Alumni Library Ticket)
# You will be automatically entitled to 12-month free Alumni e-Resources Service if you (a) update or confirm the Employment/Further Studies Information record, AND/OR (b) update the Personal Data For Communication record.
When will Services be Available After Application or Renewal or Re-selection of Service Options has been Made?
Alumni Library Ticket - Reader, or Alumni Library Ticket - Borrower
| (1) |
For alumni (a) who do NOT possess an Alumni Library Ticket
[or formerly Graduate Library Ticket], or (b) who possess a Library Ticket
(Graduate) with Ticket No. in this format - 01xxxxxxx, or (c) who have lost the
Ticket
- A new Alumni Library Ticket will be available for pick-up at the Circulation
Counter in 4 working days (excluding Saturdays, Sundays and Public Holidays)
after you have successfully submitted your online application or the Library
formally receives the application form and all the necessary documents over
the Counter or through the incoming mail. Please observe Circulation Counter
service hours and come at least one hour before the Counter closes.
- Online Application: We will NOT send you any pickup notice and please bring a
recent photo (1" x 1 1/2") to collect the Ticket.
- Application Made In Person / By Mail: A pickup notice indicating the collection
date of the Ticket will be issued to you at the Circulation Counter (for
application made in person) or sent to you by email (for application made
by mail). For students graduated in the current academic year, it may take
more than 4 working days depending on when the alumni data of the current
academic year are passed to the Library system.
|
| (2) |
For alumni (a) who possess an Alumni Library Ticket (either with Reader or Borrower
privilege) or (b) who possess a Graduate Library Ticket with Ticket No. in
this format: xxxxxxxxA [where xxxxxxxx is the old student ID no. and A is
the alphabetical suffix]
- NO new Alumni Library Ticket
will be issued and you can use
the old Ticket you currently possess.
- Access to the Library and/or borrowing privilege will be activated
and made available to you in 2 working days (excluding Saturdays, Sundays
and Public Holidays) after you have successfully submitted your online application or
the Library formally receives the application form and all the necessary
documents over the Counter or through the incoming mail.
- We will NOT send you any notice regarding the activation of service.
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Alumni e-Resources Service
Notes to Users
- The Library reserves the right not to offer Alumni Library Services
to an individual based on his/her past conduct in the Library.
- Alumni Library Ticket [or the former Graduate Library Ticket] is not transferable
to another user.
- Loss of the Alumni Library Ticket [or the former Graduate Library Ticket] must
be reported immediately to the Library Circulation Counter at 2788-8316.
A replacement ticket for accessing the Library before your current service
valid period expires may be applied by submitting (i) a recent photo, (ii)
a completed Replacement
of Library Ticket application form, and (iii) the Customer Copy of
Hang Seng Bank HKD Account Deposit Form (after
depositing HK$50.00 into CityU Account [A/C. No.: 293-318028-003]) to the
Circulation Counter of the Library. You may apply in person or by mail.
- The Library will communicate with you via the CityU Alumni Email Account unless
instructed by you otherwise.
- Personal data collected by the Library in the service subscription process will
be passed to the CityU Development and Alumni Relations Office (DAO) to update
their alumni records for the purpose of developing alumni services and relations.
Personal data will be kept confidential. If you want to change your personal
data in the future, please access Development
and Alumni Relations Office homepage and select Alumni Update at the
bottom right corner to make the necessary amendments. DAO will update
your record in 2 weeks and the amended data will then be passed back to the
Library.
- Alumni subscribing to the Alumni Library Services must observe the
Library Regulations.
- Availability of e-resources is subject to changes consequent on any change in the terms of the license agreements without prior notice.
- The Library reserves the right, at our discretion, to update or revise the terms of use at any time. We will notify the users of this change via our website.
Enquiries: Email: lb@cityu.edu.hk / Telephone: 2788-8327
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