City University of Hong Kong
General Enquiries
3442 5591

Email
clc.careercentre@cityu.edu.hk
(Please provide your student ID in the email subject.)


Address
6/F, Bank of China (Hong Kong) Complex,
City University of Hong Kong,
83 Tat Chee Avenue,
Kowloon Hong Kong

Joseph Lau Non-local Internship Awards (Summer 2022)

The Joseph Lau Non-local Internship Awards (劉鑾雄境外實習獎) provide support to full-time undergraduates with financial needs to participate in non-local (Mainland and overseas) internship programs. This round of application is open for summer 2022 internship participants.

·       The purpose of the Awards is to help students:

o   gain valuable work experience;

o   improve interpersonal and communication skills in real work environments; and

o   enhance student competitiveness and employability in the global job market.

 

 

·       Awards will be granted on reimbursement basis, subject to satisfactory completion of the internship and evaluations, including positive employer feedback, reflective journals and the required documents (boarding passes, accommodation receipt, and fees associated with the non-local internships).

Financial Support

The value for each award depends on students’ financial needs (with/without Government Grant/Loan**), internship destinations and duration:

A. With Government Grant/Loan**

Location

Award per student*

Internship Working Period

Mainland

1. 50% of programme fee (Programme fee ≤$5,000)

2. $10,000 (Programme fee > $5,000 or self-solicited programme)

≥ 4 weeks &
< 6 weeks

1. 50% of programme fee (Programme fee ≤$5,000)

2. $15,000 (Programme fee > $5,000 or self-solicited programme)

≥ 6 weeks

Asia

1. $8,000 (other than Japan, Korea & Singapore)

2. $10,000 (Japan, Korea & Singapore)

≥ 4 weeks &
< 6 weeks

1. $15,000 (other than Japan, Korea & Singapore)

2. $20,000 (Japan, Korea & Singapore)

≥ 6 weeks

Africa & others

$15,000

 

≥ 4 weeks &
< 6 weeks

$20,000

≥ 6 weeks

Australia & New Zealand

$20,000

≥ 4 weeks &
< 6 weeks

$25,000

≥ 6 weeks

Americas & Europe

$30,000

≥ 4 weeks &
< 6 weeks

$35,000

≥ 6 weeks

 

B. Without Government Grant/Loan**

Location

Award per student*

Internship Working Period

Mainland

1. One-fourth of programme fee (Programme fee ≤$5,000)

2. $5,000 (Programme fee > $5,000 or self-solicited programme)

≥ 4 weeks &
< 6 weeks

1. One-fourth of programme fee (Programme fee ≤$5,000)

2. $7,500 (Programme fee > $5,000 or self-solicited programme)

≥ 6 weeks

Asia

1. $4,000 (other than Japan, Korea & Singapore)

2. $5,000 (Japan, Korea & Singapore)

≥ 4 weeks &
< 6 weeks

1. $7,500 (other than Japan, Korea & Singapore)

2. $10,000 (Japan, Korea & Singapore)

≥ 6 weeks

Africa & others

$7,500

≥ 4 weeks &
< 6 weeks

$10,000

≥ 6 weeks

Australia & New Zealand

$10,000

≥ 4 weeks &
< 6 weeks

$12,500

≥ 6 weeks

Americas & Europe

$15,000

≥ 4 weeks &
< 6 weeks

$17,500

≥ 6 weeks

*The Approving Committee has discretion to approve an Award in partial or in full amount, depending on the programme fee and whether the internship is paid/unpaid.

**Applicants with Government Grant/Loan are the successful applicants of Tertiary Student Finance Scheme (TSFS) or Financial Assistance Scheme for Post-secondary Students (FASP); successful applicants of Non-means-tested Loan Scheme (NLS) are NOT included. 

Eligibility

The Awards are only offered to outbound internship students who are full-time undergraduate students, irrespective of their place of origin and nationality. Students may at most obtain the Awards twice during their course of study; this includes a maximum of 1 overseas internship. Students who are eligible to receive the award must:

1.      attain a cGPA of 2.0 or above (for summer internship: cGPA as at the last Semester A);

2.      prove their financial needs and meet the assessment criteria set by the University;

3.      not receive other monetary sponsorship/subsidy/award for the same internship; if the internship can be eligible to apply for subsidy or allowance from the applicants’ Department or College/School, the applicants cannot apply for the Award for the same internship;

4.      demonstrate that they have been accepted by a host organization or a recognized internship organizer as an intern with period of work;

5.      participate in an internship program of not less than 4 weeks or 150 hours in duration, with internship period ending before their graduation date;

6.      be offered with an internship which they need to pay for the major costs, i.e. internship with fully refundable program fee or the major costs including flight and accommodation offered freely will not be eligible;

7.      attend the pre-internship training workshop organized by the University or internship organizer;

8.      show satisfactory performance according to host organization and/or internship organizer (if any) evaluation by the end of the internship; and

9.      submit all the required application, pre-departure and reimbursement documents with the requirement specified as below. 

Application and Selection Procedures

Application Procedures:

1.        Complete the Application Form with below documents:

i. an internship offer letter/notification email with period of work

ii. recommendations from Departments (click 
here for template)

iii. government grant/loan application result notification
(click here for sample). 

iv. copy of acknowledgement email from Finance Office stating students have provided their bank account information in AIMS (click 
here for the screen captures showing the procedures to input their bank account information in AIMS and sample of the acknowledgement email) 

v. addition information (if any)


Checklist for application documents’ is available (click 
here) for quick check up. 

2.        Late applications will not be considered. Full set of application documents must be submitted before the application deadline or 2 weeks before departure for the internship, whichever is earlier.

 

3.        Students who fail to submit the required documents within the time frame will be considered withdrawing their application automatically.

 

Application Deadline: 5 pm, 30 Jun 2022 OR 2 weeks before departure for the internship, whichever is earlier.

 

 

For enquiries and application for the Awards, please contact the internship coordinator of respective College / School / Department for further details.

 

 

Selection Process:

Declared financial needs of applicants will be vetted by the College / School / Department. In case the number of eligible applicants exceeds the number of awards, or if there are other constraining circumstances, the Approving Committee will make the final decision in determining the successful applicants. The Approving Committee has discretion to approve an Award in partial or in full amount, and priority will be given to those who have not been granted with the Awards before.  It is the responsibility of the applicants to provide all the supporting documents and information. Successful applicants should inform the Approving Committee immediately and before their departure for the internship if there are any changes in the internship, including the change of internship location and duration. The Approving Committee will not accept result appeal after the application result is announced.

Mandatory Requirements for All Successful Applicants (before departure)

1.        Pre-internship Training
Successful applicants are required to attend a pre-internship training workshop to be organized through their department, Career and Leadership Centre and/or the internship organizer.

To maximize students learning at the internship and facilitate them to transfer their learning experience to the resume, students are requested to peruse the “Student Internship Guide” available at 
https://www6.cityu.edu.hk/clc/download/studentlan/student_intern_guide.pdf and get start of their internship preparation.

 

2.        Upon the approval of application, participating students are required to provide scanned soft copies of the following documents at least one week before departure:

o   Scanned copy of the FULL set of signed student agreement with ALL pages (click here to download the form); and

o   Scanned copy of the personal travel insurance purchased by students (i.e. guarantee slip showing students’ name and insurance policy number); and

o   Supporting document (if any).

 

3.        ‘Checklist for pre-departure documents’ is available (click here) for quick check up.

 

 

For enquiries and pre-departure document submission of the Awards, please contact the internship coordinator of respective College / School / Department for further details.

 

 

Host organization evaluation

To facilitate students’ host organization to evaluate their performance at the end of the internship, ask them to use the following forms. Please download the form before departure:

·       English version for Overseas Internship (Click here to download)

·       Chinese version for Mainland Internship (Click here to download)

Note:

Students who fail to submit ANY of the required documents stated above will not be permitted to claim reimbursement.

Reimbursement Procedure

1.    Participating students are required to submit scanned copies of the following documents within 4 weeks upon the completion of the internship:

Employer Feedback Form to be completed by students’ direct supervisor at the host organization.

English version for Overseas Internship (Click here to download)

Chinese version for Mainland Internship (Click here to download)

 

2.    signed thank you letter (around 100 – 200 words in English) to the donor of this Award Mr. Joseph Lau (劉鑾雄)

 

3.    A Student Feedback Form (click here to complete) upon completion of the internship

 

4.    Self-Reflection Report in English on internship learning with the following framework (soft copy in Word format):

·       Brief reasons for joining the internship

·       Brief information on internship placements including organization name, job position, chief assignment and supervisor(s) and organization structure of the host company

·       What are my contributions and accomplishments?

·       What are my learning from the workplace/supervision?

·       How does the internship affect my future career plan/study?

·       Do I understand my strengths and weaknesses more? Please elaborate.

·       500-800 words in length. Embed at least 2 photos

 

Please refer to http://www6.cityu.edu.hk/caio/city-u/page.asp?id=34 for the format and outline of the report.


Students may also make reference to the samples of reflective journals available on our website:
http://www6.cityu.edu.hk/caio/city-u/page.asp?id=76

 

5.    Supporting Document (if any)

 

6.    ‘Checklist for reimbursement documents’ is available (click here) for quick check up

 

For enquiries and reimbursement document submission of the Awards, please contact the internship coordinator of respective College / School / Department for further details.

 

For enquiries and reimbursement document submission of the Awards, please contact the internship coordinator of respective College / School / Department for further details.

 

Note:

Students who fail to submit ANY of the required documents stated above will not be permitted to claim reimbursement.  The Approving Committee reserves the final discretion on reimbursement of funding for student internship.

 

Crisis Management Plan for Students Undertaking Overseas Internship

For students’ safety, a Crisis Management Plan is developed by the Critical Incident Management Team (CIMAT) of the University to provide guidelines and procedures to student participants in the event of an emergency while studying and travelling outside of Hong Kong.

In this regard, all CityU enrolled students who participate in an internship programme outside of Hong Kong (i.e. outbound students) are required to observe the following guidelines issued in the Plan:

Guidelines for students

Outbound students should:

1.      Consider your health and other personal circumstances when applying for or accepting a place in an overseas programme;

2.      Read and get familiar with all materials issued by the programme organizer/sponsor relating to safety, health, legal, environmental, political, cultural, and religious conditions in the host country/city;

3.      Provide programme organizer/sponsor with accurate and complete physical and mental health information or any medical emergency. Such information will be treated with the strictest confidentiality and will be shared by the programme organizer on a “need-to-know” basis only;

4.      Provide 2 emergency contact numbers of your family, guardian or next of kin to programme organizer/sponsor. By providing the emergency contact numbers, you agree and authorize the CityU programme organizer/sponsor to release your personal and academic information to a third party within or external to CityU on a “need-to-know” basis;

5.      Assume responsibility for taking care of your personal preparation for the programme and participate in pre-departure orientation;

6.      Understand and comply with the terms of participation, codes of conduct, rules and regulations of the host institution, as well as laws and customs of the host country/city. While in a foreign country or sovereignty, you are subject to the local laws;

7.      Accept responsibility for your own decisions and actions. Ignorance or negligence is never an excuse for violating the laws;

8.      Stay vigilant at all times as crime exists in all countries and all cities. Avoid becoming a crime victim;

9.      Obtain and maintain appropriate insurance coverage that will cover medical service and medical evacuation;

10.  Know how to use the insurance information. Keep a copy of the insurance policy with you at all times and leave the original policy with your family;

11.  Make 2 copies of your passport/travel document. Leave one with your family and bring one with you on the trip and keep it separately from your passport/travel document. Whilst you are travelling, protect your passport/travel document;

12.  Learn as much as you can about your country/city before you go. Behave in a manner that is reasonable and respectful of the rights and well-being of others, and encourage others to treat you in a similar manner;

13.  Develop with your family a plan for telephone or e-mail contact, so that in case of emergency you will be able to communicate with your parents directly about your safety and well-being;

14.  Take a credit card or make sure you will have access to additional funds in case of an emergency;

15.  Keep the following emergency numbers with you at all times:
a. Emergency contact numbers of on-site coordinator and/or your 
host institution;
b. Emergency numbers in the host city/country for police and 
ambulance;
c. Emergency contact numbers of the programme
organizer/sponsor in CityU;
d. 24-hour CityU Campus Security Hotline (collect calls 
acceptable): + 852 2788 8888; + 852 3442 8888
e. Contact number of the insurance company including the 
24/7 SOS hotline;
f. 24-hour hotline of Hong Kong Immigration Department: 
+852 1868;
g. Contact number of the nearest Chinese embassy in your host 
country (if applicable).

16.  Please understand that integration into a new culture and learning environment could place particular challenges, both mental and physical, on an individual, if you are currently receiving treatment for any chronic illness it is strongly recommended that you talk with the programme director/leader, counsellor or your doctor about plans to manage your health condition overseas.