Appendix 2

Strategic Plan 2020–2025 Formulation Process and Timeline

A working group was formed to coordinate the preparation of the 2020–2025 strategic plan and the process to formulate the strategic plan started on 15 May 2019, following its endorsement by senior management.

The first stage of consultation with senior officers in University Administration and some senior staff, based on a discussion guide, was held in May and June 2019 with 13 meetings to collect their views in order to formulate the overall framework of the Strategic Plan. A retreat on strategic planning involving Council Members was held in July 2019. The second stage of consultation was held in August and September 2019 with 15 meetings to solicit input from Deans, Heads of academic and non-academic units, student and alumni representatives, donors/supporters, and employers. To seek wider consultation among the University community, open invitations were sent to staff, students and alumni to invite their input through an online platform in October 2019. Details of meeting dates and formulation timeline are presented in Table A. Submissions from related offices were also collected during the consultation stage.

The Strategic Plan 2020–2025 was formulated on the basis of these consultations to guide the University’s development in the next five-year period, so as to realise its vision and mission and to excel in research and professional education.

Table A: Meeting Dates and Formulation Timeline

May 2019	Working group formed and senior management endorsed the planning process for the strategic plan 2020–2025
May – July 2019	Consultation (Stage 1) – Meetings with senior officers in University Administration and Council, and other staff
	Provost and Associate Provosts	17 May 2019
	President	20 May 2019
	Vice-President (Student Affairs) Director of Student Development Services Director of Student Residence Office	20 May 2019
	Vice-President (Administration) Chief Information Officer Director of Campus Development Director of Facilities Management Director of Human Resources	21 May 2019
	Vice-President (Development and External Relations) Associate Vice-President (Development & Alumni Relations)	29 May 2019
	Vice-President (Research and Technology) Associate Dean (School of Graduate Studies) Acting Director of Knowledge Transfer Director of Research Grants & Contracts	30 May 2019
	Chief-of-Staff	30 May 2019
	Director of Finance Deputy Director of Finance	11 June 2019
	Executive Director (Hong Kong Institute for Advanced Study)	11 June 2019
	Chief Information Officer Director of Computing Services Director of Enterprise Solutions Office	12 June 2019
	Academicians and Visiting Professors	21 June 2019
	Academicians	25 June 2019
	Associate Provost (Institutional Initiatives) Director of Campus Development	26 June 2019
	(Strategic Planning Retreat) Council Chairman and Executive Committee of the Council University Administration and senior staff	31 July 2019
August – September 2019	Consultation (Stage 2) – Meetings with Deans, Academic Heads, Non-academic Heads and other key stakeholders
	College/School Deans and Academic Heads
	Acting Dean and Heads, College of Business	27 August 2019
	Dean and Heads, College of Engineering	10 September 2019
	Dean and Heads, College of Science	10 September 2019
	Acting Dean and Associate Dean, School of Data Science Dean and Associate Dean, School of Law	10 September 2019
	Dean and Heads, College of Liberal Arts and Social Sciences	11 September 2019
	Acting Dean and Heads, Jockey Club College of Veterinary Medicine and Life Sciences	13 September 2019
	Dean and Associate Dean, School of Creative Media Dean and Associate Deans, School of Energy and Environment	13 September 2019
	Non-academic Heads
	Director of Academic Regulations and Records Office Director of Admissions Office Director of Education Development and Gateway Education Director of Global Engagement Office Director of Alumni Relations Office Acting Director of Communications and Public Relations Director of Development Office Acting Director of Knowledge Transfer Director of School of Continuing and Professional Education	9 September 2019
	Director of CityU Press Head of In-House Legal Counsel Director of Internal Audit Acting Librarian Director of Indra and Harry Banga Gallery (written submission)	10 September 2019
	Other Key Stakeholders
	Former Dean of Students and postgraduate students	27 August 2019
	Supporters and donors	9 September 2019
	Dean of Students and undergraduate students	16 September 2019
	Employers	16 September 2019
	Convocation and alumni	18 September 2019
9-31 October 2019	Consultation (Stage 3) – Campus-wide Online Consultation (to all staff, students and alumni)
30 December 2019	Strategic Plan 2020–2025 Endorsed by senior management
14 January 2020	Strategic Plan 2020–2025 Endorsed by Senate
16 March 2020	Strategic Plan 2020–2025 Endorsed by the Executive Committee of the Council
26 March 2020	Strategic Plan 2020–2025 Approved by the Council