Student-Initiated Projects - 2022-2023

Objectives

To promote campus internationalisation and integration, CityU students are invited to submit proposals with the aim of allowing local and non-local students to work together toward a common purpose of providing a more welcoming environment for all students.

Eligibility

Any full-time student pursuing a CityU degree may be a proposer. Each proposal must be:

1. raised by at least 3 proposers including a mix of local and non-local students, and
2. endorsed by a full-time staff advisor (academic staff or non-academic staff at the rank of Executive Officer or above).

Funding Support

The maximum amount of sponsorship for a successful proposal may reach HK$100,000. The amount of funding shall be decided on a case-by-case basis by the Assessment Panel.

Student Organiser Manual [MUST READ!]

Please read through the Student Organiser Manual before drafting your proposal.

Proposals and Deadline

Application should be sent to sip.geo@cityu.edu.hk by the designate deadline. Late, incomplete or retrospective application will not be considered. A complete submission should include:

• a scanned proposal with endorsement of staff advisor in PDF format
• an editable Word file
• (optional) supporting documents (e.g. quotations)

Application Deadline
Round 1	26 August 2022
Round 2	18 November 2022
Round 3	3 February 2023

Note:
All projects have to be implemented by 31 May 2023.

Assessment Panel

An Assessment Panel with members appointed by the Vice-President (Development and External Relations) will review SIP proposals.

Selection Criteria

• The project proposals are assessed according to three criteria –
  (i) integration (the extent to which the project is effective in promoting integration and cultural exchange between local and non-local students);
  (ii) creativity (the extent to which the project is interesting, creative and appealing to students); and
  (iii) content (the extent to which the content of the project is intellectual and inspiring with a global perspective).
• SIP is funded by institutional budget that shall not support commercial, political and religious activities. Representation of commercial, political and religious stances at SIP events is inappropriate and should be avoided.
• There shall not be any discriminatory, vulgar, gambling, offensive, obscene and sexually explicit elements involved.

Post-project Matters

Projects successfully granted with SIP funding will be required to submit the following items to the Global Engagement Office (GEO) at sip.geo@cityu.edu.hk upon completion of the approved project. Reimbursements will NOT be processed until all required documents are received.

To be submitted within 5 days of event completion:

• An event recap
• (For virtual event) A summary clip of around 1 minute
• (For physical event) A set of 10-30 quality action photos (with a file size of 2-5 MB each)
• A short paragraph to wrap up the event

To be submitted within 1 month of event completion:

• A final report (Official Template)
• A reimbursement form (Official Template)
• A set of categorised receipts in original copy
• A list of organisers, helpers and participants (Official Template)

Notes:
1. Original receipts should show the following information clearly to meet the University requirements on application for reimbursement.
• Name of purchased item(s)
• Date of purchase
• Total amount and currency
• Company name OR company stamp

2. Receipts related to hospitality, such as food and beverage, will NOT be processed unless a participant list stating the participants’ full names and student IDs is provided.

3. GEO will check the reimbursement details and pass on to the Finance Office (FO) for funding arrangement. You may expect to receive the reimbursement from FO around 2 months after the reimbursement documents are confirmed to be correct and complete.

Enquiries

Contact the Global Engagement Office (GEO) at sip.geo@cityu.edu.hk if you have any questions. You are also welcome to schedule a meeting with us.

List of Funded Projects in the Previous Years