Global Experience for ALL Funding Scheme 2018-19 (GEAFS)

Overview

Background

To make various options available for undergraduate students to gain global learning experience, the University has set up this Global Experience for ALL Funding Scheme (GEAFS) to encourage students to acquire in-depth learning experience through university programmes taking place outside Hong Kong for at least four weeks.

Aims

  • To broaden students' horizons by engaging them in various global learning activities, such as cultural expeditions, community services, and summer schools, etc., taking place outside Hong Kong for at least 4 weeks (i.e. 28 days)
  • To foster students’ personal development and polish their critical thinking, problem solving, interpersonal and intercultural communication skills through global learning activities

Recommended Features of Global Learning Activities Supported by GEAFS

  • Broad range of teaching and learning elements, credit-bearing or non-credit-bearing
  • Active cultural and intellectual exchange between CityU students and local community
  • Affordable cost. Organizing units are encouraged to explore and consider leveraging other funding resources to make the programme financially affordable to students. The leveraging funds may include:
    • Mainland 10000 Scheme (ML10000)
    • Pilot Mainland Experience Scheme (PMES)
    • Scheme for Subsidy on Exchange (SSE)
    • Scheme for Subsidy on Exchange to “Belt and Road” (SSEBR)
  • Other features may include undergraduate research, discipline-specific knowledge and skills, service learning, etc.
  • Programmes taking place in the Belt and Road regions will have priority
  • Engagement of CityU faculty (optional)
  • GEAFS cannot be used to fund Cultural and Language Immersion Programmes (CALIS), Student Exchange Programme (SEP), and internships

Programme Duration

At least 4 consecutive weeks (28 days)

Programme Period

December 2018 to August 2019

Target

All full-time undergraduate students may receive funding support from GEAFS to participate in global learning activities organized by Colleges/ Schools/ Departments/ Student Support Units. Priority will be given to students from the following backgrounds.

  • Students who are recipients of means-tested student financial assistance from Student Finance Office (SFO) or whose family receives the Comprehensive Social Security Assistance.
  • Students who are in their senior year of study and have yet to attend any university activities lasting for four weeks or above outside Hong Kong due to various reasons, such as time constraint, credit transfer issues, financial concern, etc.  

Application Procedures

Application Mechanism

  • Colleges/ Schools/ Departments/ Student Support Units can apply in the form of a project proposal meeting the specified programme aims and features. Proposals should be forwarded to Global Engagement Office (GEO). Application form and sample proposals (for reference) can be downloaded here.
  • Two rounds of applications for programmes taking place during December 2018 – August 2019.
  • The project proposals will be reviewed by a University Assessment Panel established by the Vice-President (Student Affairs).

Application and Funding Procedures


Procedures

Round 1

Round 2

Submission of project proposal to GEO

By 15 Nov 2018

By 15 Feb 2019

Announcement of funding decision

Around mid – Dec 2018

Around mid – Mar 2019

Implementation of the approved programmes

Dec 2018 – Aug 2019

Mar – Aug 2019

Allocation of funding

By end of June (for programmes conducted before 1 July 2019)

By end of June (for programmes conducted before 1 July 2019)

 

July 2019 (for programmes commenced on or after 1 July 2019)

July 2019 (for programmes commenced on or after 1 July 2019)

Evaluation of programme

Within 1 month after programme completion

Within 1 month after programme completion

Submission of programme report

Within 2 months after programme completion and before 30 September 2019

Within 2 months after programme completion and before 30 September 2019

Assessment

  • Programme provider should develop a mechanism to assess the outcome of the programme.
  • After completion of the programme, the organizing College/ School/ Department/ Student Support Unit is required to submit a programme report, together with a list of participants, 10 photos, a 2-minute student video and a student reflective report summarizing the evaluation of the quality of the programme and the learning experience.

Finances

Amount of Subsidy

  • Direct student costs incurred by programme fee, transportation fee (economy class) and accommodation for an eligible student can be subsidized up to 60% of the cost per capita.
  • The University reserves the right to demand for full or partial refund of subsidy if any student participating in a programme approved and subsidized by GEAFS fails to complete the programme.

Important Notes

  • The University Panel may, at its full discretion, consider and adjust the amount of subsidy to be granted to the programme on a case-by-case basis, having regard to the nature, contents and estimated student cost of the programme.
  • Additional subsidy may be considered, at the discretion of the University Panel, for global learning programmes of 5 weeks or above. GEAFS is not available for Cultural and Language Immersion Programmes (CALIS), Student Exchange Programme (SEP), and internships.
  • Programme providers shall be responsible for the maintenance of the account related to the approved programme such as programme fees, payment, reimbursement and other expenses with relevant parties.
  • Programme providers may seek other funding support, in addition to GEAFS, as top-up. However, please be reminded that a maximum of 60% subsidy from UGC funds is considered appropriate. If the total amount of funding may exceed 60% of the direct student costs after topping up, the organising unit will need to seek prior approval from the relevant Line Manager.
  • Programme providers should develop and adopt a mechanism for selecting students to participate in the programmes approved and subsidized by GEAFS.

Other Funding Resources

Colleges/ Schools/ Departments/ Student Support Units are encouraged to leverage external funding resources, as appropriate, to minimize students' financial burden.  External funding resources may include the followings.

Mainland 10000 Scheme:

Colleges/ Schools/ Departments/ Student Support Units may consider working with mainland partner institutions in the application for subsidies from the Mainland 10000 Scheme launched by the Ministry of Education of the Government of China.  Upon successful application, the programme fee, accommodation and living allowance for students would be fully funded by the partner institution.

Details

Pilot Mainland Experience Scheme (PMES):

The Pilot Mainland Experience Scheme launched by Education Bureau of the HKSAR Government is another funding resource made available to encourage mainland engagement among students.  Direct costs such as airfare, programme fee, meals and accommodation for students who take part in an outside Hong Kong programme in Mainland China can be subsidized up to HK$3,000 or 50% of the cost per capita (whichever is lower).  GEO will assist Colleges/ Schools/ Departments/ Student Support Units in the application for subsidies from PMES.

Details

EDB Scheme for Subsidy on Exchange (SSE) / EDB Scheme for Subsidy on Exchange to “Belt and Road” (SSEBR):
GEO will assist student participants eligible for the Comprehensive Social Security Assistance (CSSA) or means-tested grants/ loans from the HKSAR Government in the application for subsidies from the EDB Scheme for Subsidy on Exchange (SSE) and Scheme for Subsidy on Exchange to "Belt and Road" (SSEBR). The maximum amount of subsidy to be granted to an eligible student varies according to the destination and duration of the programme/ activity. Application should be made at least 6 weeks before the start of the programme.


Details

Enquiry

Global Engagement Office
Tel:     3442 8089
Email: geoins@cityu.edu.hk