Application
Categories of Student Exchange Programme
There are three categories of Student Exchange Programme (SEP):
| Institutional-level | College/School-level | Departmental-level |
|---|---|---|
| Available to students from different Colleges and Schools | Available only to students from a specific College/School | Available only to students from a specific Department |
| Wide range of course offerings within institutional-level host institutions | Course offerings are specific to the College/School’s discipline | Course offerings are specific to the Department’s discipline |
How to Apply
Students must be nominated by their College or School in order to be considered for the Student Exchange Programme. Students who wish to apply should:
Check the Instituional-level programme choices & requirements here and the College/School/Departmental-level programme choices & requirements on College/School/Department’s webpages.
Identify up to eight exchange programmes at Institutional level, College/School level and Departmental level (max. 4 Institutional-level programmes) that fit in with their study plan and interests.
Consult their academic advisor or exchange coordinator on the suitability of their proposed exchange study plans and how to proceed.
Complete the Outbound Student Exchange Application on AIMS (under "Student Services") during the application period.
The Main Round Application usually takes place in December to January, while the Second Round Application usually takes place in August to September.
'Student Exchange Funding' (SEF) and 'Special Fund for Non-Local Outbound Exchange Students' (SF) do not require application. Subsidies offered by the Education Bureau are open for application when students receive and accept the exchange offer. For details, please check here.
City University of Hong Kong undertakes to observe the spirit and to comply with the principles and requirements of the data protection regulations such as the Personal Data (Privacy) Ordinance of Hong Kong and the General Data Protection Regulation (GDPR) of the European Union. For the European Union General Data Protection Regulation (GDPR) Privacy Notice, please click here.
Pre-application Information Sessions (for Main Round Application of SEP in 2023-24)
Students are encouraged to attend one of the Pre-application Information Sessions to learn about the exchange options, application requirements and funding resources for Main Round Application of SEP in 2023-24.
Pre-application Information Session A (Online)
Date: 9 Dec 2022 (Fri)
Time: 6:30-7:30pm
Pre-application Information Session B (Online)
Date: 20 Dec 2022 (Tue)
Time: 2:30-3:30pm
Pre-application Information Session C (In-person)
Date: 13 Jan 2023 (Fri)
Time: 11:00-11:50am
Venue: P4302, YEUNG
The sessions have completed. Please find the presentation slides here.
Selection Criteria for Institutional-level Student Exchange Programmes
Exchange students are selected on academic merit and overall suitability. The weighting of the assessment criteria is as follows:
| Criteria | Weighting (%) |
|---|---|
| CGPA | 50 |
| English language proficiency * | 50 |
| Application statement ** | N/A |
* Students who are able to provide a valid IELTS or TOEFL result may have advantages in the selection process.
** The application statement submitted as part of the application may be used for assessment when necessary.
No new offer will be issued to students who have already accepted an offer for the same exchange period in previous round.
Application requirements and selection criteria of Student Exchange Programme are subject to ongoing review. GEO reserves the right to amend the requirements from time to time.
Offer Acceptance
Selected students will receive an offer of Student Exchange Programme from the University. The offer is a conditional one, meaning CityU will nominate the student to the host institution for participation in their exchange programme. However, our offer does not guarantee acceptance by the host institution. The student will receive further instructions from CityU to submit another application directly to the host institution. It is the student's responsibility to complete all application procedures and fulfill all requirements of the host institution. The official confirmation of the exchange is subject to acceptance by the host institution and final approval of CityU. CityU reserves the right to withdraw the conditional offer if a student fails to fulfill any requirements set by the University and/or the host institution.
Students are required to settle a caution money of HKD1,000 when accepting the exchange offer from the University. Refund of caution money will be arranged when a student has completed the exchange programme to the satisfaction of the University and has submitted all required documents to testify to satisfactory programme completion. Should a student fail to complete the exchange programme in full satisfaction or withdraw from programme after accepting the offer, whether before or after departure, the caution money will be forfeited. Caution money may be refunded within one year from the beginning of the exchange term, except year-long exchange students who will be given four more months for the claim. Any unclaimed caution money will be forfeited one year after. No retrospective request for a refund shall be considered.
