CityU Artwork Collection

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Loan Policy

1. Eligible Borrowers

  • CityU Artwork Collection is only available for Departmental Loans to City University of Hong Kong College/School/Department/Centre/Office.
  • The responsible borrowers must be City University of Hong Kong full time staff and the loan request must be endorsed by the Head of Department.
  • CityU Artwork Collection will not be loaned to individuals for personal use.

2. Loan Period and Renewal

  • The loan period is as follows:

    Time of borrowing/renewal Due Date
    1 January to 31 May 31 July of current year
    1 June to 31 December 31 July of the next year

  • Long-term loans will be made only on an annually renewable basis.
  • The borrowing Department must annually submit a request to the Library for renewal.

3. Recalls

  • All artworks on loan are subject to recall with a minimum use period of 60 days.

4. Returns

  • The borrowing Department must return all loans to the designated places as specified by the Library.

5. Loss and Damage

  • Any defect or damage to the artworks should be reported to the Library immediately.
  • The borrowing Department is responsible for the cost of any loss or damage of the artworks.

6. Loan Conditions

  • Loan request are approved on a first come, first served basis.
  • The artwork on loan to Department must be displayed or exhibited within the City University of Hong Kong premises in Hong Kong.
  •  The borrowing Department should exercise due care and is responsible for security of the borrowed items during the entire period of holding.
  • The borrowing Department is responsible for all the costs if any of the loan and return, which may include, but are not limited to, packing, transport, special de-installation procedures and special preparation or framing.
  • Originals of selected valuable artworks will not be available for loan. 
  • The Librarian reserves the right to not loan out any artworks if the artworks are considered as not suitable for loan.

7. Special Rules

  • The Librarian shall have the discretion to make special rules on the borrowing of CityU Artwork Collection as deemed appropriate for the proper management of the collection.