Outgoing Postgraduate Exchange Students

General Information for Outbound Postgraduate Exchange students
The SLW students are encouraged to join the Student Exchange Programme. SLW PG students can apply for exchange places of partner institutions under the existing school-level agreements. The SLW has entered into an alliance with the Center for Transnational Legal Studies (CTLS), Georgetown University Law Center and joined the THEMIS Network. Students will be provided with opportunities for overseas study. For CTLS programme, please click here for more information. For THEMIS Network, please click here for more information.

1. Eligibility / Selection Criteria
2. Application
3. Academic Arrangement and Credit Transfer
4. Budget and Financial Support
5. Contact
6. Feedback Form

(1) Eligibility / Selection Criteria

Students who wish to participate in the Student Exchange Programme must meet the following requirements.

(2) Application

Application Period
Main Round Application: December - January
Second Round Application: August - September

Procedures

Student Exchange Application Form
For online application, please click here.

Course Credit Transfer Pre-approval Form
Credit transfer request should be submitted to SLW General Office for pre-approval at least one month before their departure.
Form to be downloaded here

(3) Academic Arrangement and Credit Transfer

Students may take law-related courses at host institutions subject to the approval of the Programme Director (LLM) / Associate Programme Director (JD and LLMArbDR). Students should study the course catalogues at the host universities carefully and consult the Programme Director (LLM) / Associate Programme Director (JD and LLMArbDR) on your tentative course plan and the suitability of identified courses as far as credit transfer is concerned before you submit the Course Credit Transfer Pre-approval Form to the School for processing. In the form, you should indicate all courses you plan to take at the host institution for credit transfer. You will be notified of the outcome via email after the request is reviewed.
It is your responsibility to ensure that you are enrolled in the appropriate courses at the host institution. If you have changed the list of courses as indicated in the original application of credit transfer after arriving at the host institution, you are required to notify the programme administrative staff – see below and submit an application again for any newly-added courses that you wish to transfer credits. Review of each request may take 1-2 weeks, so please make sure you reserve enough time should you need to meet the add/drop period of the host institution.

Upon return from the host institution, student should submit an official transcript of the exchange study to the programme administrative staff of the SLW General Office by the first week of the semester following the exchange study, or as soon as you receive it, whichever is sooner. The credit transfer will only be confirmed after the transcript of the host university has been reviewed. Fail grades will not be accepted for transfer of credits.
Transferred credits taken during the exchange period will NOT be counted in the calculation of a student’s GPA. “TR” meaning credit transfer will be indicated ultimately in students’ academic records. There will NOT be any grade transfer.

According to AR 5.6, credit transfer should be limited to a maximum of 30% of the total credit units for the award being pursued. Students are advised to refer to the Academic Regulations for Taught Postgraduate Degrees Section 5, Credit Transfer for details of CityU's credit transfer policy.

If you intend to qualify for the PCLL Programme, it is your responsibility to ensure that you have satisfied all the requirements for admission to the PCLL Programme. For details, please visit here.

(4) Budget and Financial Support

Budget
You should consider the following expenses (if applicable) when preparing for your exchange studies:

1. Travel expenses
2. Accommodation
3. Passport and visa fees
4. Medical and travel insurance
5. Food
6. Books and supplies
7. Local transportation costs
8. Personal spending
9. Study-related fees required by your host institution

Remarks:
Though you are exempted from paying tuition fees to the host institution, you are required to remain enrolled at CityU by paying tuition fees and the study-related fees to CityU.
Students in particular full-time non-local students should normally undertake a loading between 12 and 18 credits during the exchange period. Tuition fees will be calculated in accordance with the number of credits enrolled. The University Finance Office will send an email in due course to all students reminding them to check out the e-statement for payment. Please note that the tuition fees and study-related fees paid are non-refundable unless there are extenuating circumstances subject to the consideration of the School.

As requested by the University, selected students will be required to pay a Caution Money of HK$1,000 when they accept the exchange offer from the University. Students will receive a reimbursement of the Caution Money if and when they have completed the exchange programme with satisfaction, and submitted all the required documents to the University upon completion of the exchange programme. Should student fail to meet any of the above stated requirements or decide to withdraw from the programme after accepting the offer, even before or after departure, the Caution Money will be forfeited.

(5) Contact

General enquiry about the exchange programmes: Phyllis Yan (p.yan@cityu.edu.hk)

Programme administrative staff

(6) Feedback Form

You are invited to complete the feedback form to provide us with valuable comments about the exchange programme. Click here.

Data Protection: City University of Hong Kong undertakes to observe the spirit and to comply with the principles and requirements of the data protection regulations such as the Personal Data (Privacy) Ordinance of Hong Kong and the General Data Protection Regulation (GDPR) of the European Union.

For the European Union General Data Protection Regulation (GDPR) Privacy Notice, please click here.