Clerical Officer in the Department of Management [Ref. B/673/09]

Duties

The appointee will assist a team of academic staff and Supervisory Executive Officer in different administrative duties. Main duties include to:

1. Assist in the maintenance of Furniture Inventory Record, seating plan, refreshments, store rooms, reception counter and pantry;
2. Assist in handling In/Out Mails, couriers, mailboxes, lockers and key box;
3. Assist in the maintenance of Smartlock, central filing and web updates;
4. Assist in the coordination of departmental annual party, retreat and student activities;
5. Assist in hiring of Research Assistants;
6. Assist in FO-related duties (e.g. petty cash, purchase requests, staff reimbursement, office supplies purchase, teaching cases/license purchase, student activities expenses/hospitality expenses handling, and subscription of newspapers & magazines);
7. Assist in FMO-related duties (e.g. office relocation & set up, furniture disposal, UP & photocopy, and reprographic requests); and
8. Perform any other duties as assigned.

Requirements

1. 5 passes in HKCEE/HKDSEE including English Language, Chinese Language and Mathematics, with at least 2 years’ relevant working experience;
2. Good command of written and spoken English and Chinese (including Putonghua);
3. Excellent computer skills with sound knowledge of MS Office and data management (proficiency in Excel is a must);
4. Good communication and interpersonal skills with a customer-servicing mindset;
5. Strong sense of responsibility and attention to details; and
6. Being a good team player with self-motivation, and the ability to work independently under tight schedules.

Shortlisted candidates will be invited for a written test.

Salary and Conditions of Service

Remuneration package will be highly competitive, commensurate with qualifications and experience. Appointment will be made on a fixed-term contract; fringe benefits include gratuity, leave, medical and dental schemes.

Information and Application

Further information on the post and the University is available at http://www.cityu.edu.hk, or from the Human Resources Office, City University of Hong Kong, Tat Chee Avenue, Kowloon Tong, Hong Kong [Email : hrojob@cityu.edu.hk/Fax : 2788 1154 or 3442 0311]. 

To apply, please submit an online application. The closing date is 27 March 2023. Applications will receive full consideration and only shortlisted applicants will be contacted. The University’s privacy policy is available on the homepage.