These notes are guidelines for Principal Investigators (PIs) (or their Co-Investigators (Co-Is) and support staff) who have received TDG/ TSG. They will also be of use to prospective applicants.
The University has established principles governing good research practice. These are set out in the Code of Practice for Research, which has been approved by the Senate. The document is available in Departmental and College Offices, the Research Grants & Contracts Office (RO) and can also be downloaded from http://www.cityu.edu.hk/ro.
2.1 PIs are expected to operate within the approved budget allocation. Virement between projects are not allowed.
2.2 PIs may refer to the financial statement posted on AIMS, which provides on-line financial information on their projects (https://banweb.cityu.edu.hk/pls/PROD/twgkpswd_cityu.P_WWWLogin) for detailed transactions on the Finance Office Oracle System. It is primarily the responsibility of the PIs to keep track of the expenditures and monitor the spending carefully.
2.3 Withdrawal of Funding
The TDG Panel reserves the right to withdraw the funding and/or bar the PI from internal grant application for up to 24 months in cases where the grant recipient fails to fulfil his responsibility as PI or fails to comply with the grant conditions, including but not limited to :
(i) failure to commit project funds 12 months after the commencement date of the project;
(ii) failure to submit final report;
2.4 Principal Investigator will be required to go through the procedures for Ethical Review of Research involving Human subjects.
2.5 Principal Investigator should manage the project within the approved budget and in accordance with the University’s financial and staffing procedures.
Research support staff appointments are processed by HRO and they must not go beyond the project completion date. PIs have the flexibility to appoint the appropriate category of research staff within their approved staffing budget and to exercise discretion in offering a higher point on the approved salary scale (if prepared to employ for a shorter period) or converting a full-time post to a part-time post. PIs should ensure that there is sufficient funding to support the whole appointment period, including, where appropriate, provisions for severance/long service payment or contribution to the MPF*. The research support staff salary scale is posted on the RO webpage. Expenses relating to Visitors e.g. visits of research collaborators are not allowed. Please consult HRO on recruitment procedures and refer to the “Guidelines on Appointment of Research Support Staff” which is also posted on the RO webpage.
3.2 Contracts for Services
TDG grants do not generally support Contract for Services (special needs will be considered on a case-by-case basis).
TDG no longer supports equipment purchase.
For exceptional case:
(i) Equipment items purchased in connection with an approved project are for use by the investigators (and other project-related uses) while the project is in progress. Upon completion of the project, PIs have to transfer all assets to their Department for further use or disposal.
(ii) Reimbursement of gifts / souvenir / cash payment for interviewees/respondents will not be entertained unless they are approved as part of the project budget.
(iii) For cases involving financial incentives to participants other than reasonable expenses and compensation for time applicable to the nature of the study for the discipline concerned, the advice of the Human Subjects Ethics Sub-Committee should be sought as appropriate. For details about human research ethics, please read the documents posted at http://www.cityu.edu.hk/ro/studentlan/dlHuman.htm.
3.4 General Expenses
(i) Provision for honoraria, entertainment (meals) and refreshments to respondents will not normally be allowed.
(ii) Personal membership fees, furniture expenses and expenses for organising seminars or conferences are not supported.
(iii) Expenses relating to Visitors, (eg. visits of overseas collaborators) and CityU PIs to attend conferences / staff development programmes are not supported.
(vi) Subscription fees for online tools or other web services should be treated as "General Expenses" instead of software cost under Equipment (as fixed assets) unless we actually own the software (e.g. a SPSS CD-R).
"The work described in this paper was fully/substantially/partially supported by the University Grants Committee’s Teaching Development Grants/ Teaching Start-up Grants (Project No. xxxxxxx)".