Compatibility
Between Different Versions of MS Word
By
Matthew Hung
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Many
CityU colleagues use the Microsoft Word (MS Word) to type their
papers, memos, documents, etc. However, there are a number of
different versions of MS Word, such as Word 6.0, Word 95, Word
97 and Word 2000 which are divided into the Chinese and English
versions. When users send some documents to the others, the recipients
may find that they cannot open the documents with their MS Word.
Even if the documents can be opened, the Chinese characters in
the documents may not be shown properly. These are because the
versions used by the senders and the recipients are not the same.
Different versions of MS Word may have different file formats.
Besides, some versions of MS Word may not support Chinese characters.
Even if the other versions do, the methods used to handle the
Chinese characters may not be exactly the same. As some users
prefer to use the English versions of MS Word with Chinese Enabled
System like RichWin or NJStar to prepare their documents, this
may yet cause other problems when Chinese documents are transferred
and worked on among different versions of MS Word.
In general,
later versions of MS Word are backward compatible with earlier
versions (same language). For example, Chinese Word 2000 can convert
and open documents of all other versions of Chinese Word but not
vice versa. As for supporting Chinese characters, Chinese versions
of MS Word do not have problems in handling Chinese characters,
but some earlier English versions of MS Word may do. For example,
English Word 6.0 and Word 95 basically do not support Chinese
characters, but users can prepare Chinese documents with these
versions of MS Word by using the Chinese enabling system. However,
when the documents are shared among these versions, problems may
occur.
To access
the table that shows the compatibility between different versions
of MS Word, please click here.
You will notice that both Chinese and English MS Word 2000 (the
two latest versions) are compatible in file format and in handling
Chinese characters. They can also be backward compatible with
all other previous versions. Thus, you are recommended to use
the latest version of MS Word. If you need to handle a number
of old Chinese documents created by previous versions, Chinese
MS Word 2000 would be the better choice. If you need to send a
MS Word 2000 document to others, the recipients should use MS
Word 2000 or the latest version to open it. However, if you are
not sure whether the recipients have these versions, you can save
the Word document as RTF format. It is because RTF files can be
opened by all versions of MS Word. But the disadvantage of RTF
format is that some advanced features in Word 2000 cannot be retained
in the file.