Department of Biomedical Sciences | MPhil/PhD | Admission

Documents Required for MPhil/PhD Applications

Please arrange the following documents to reach the Admission Application System of the Chow Yei Ching School of Graduate Studies (SGS):

Online Application

An online application must include the following information:

  • Correct selection of our programme
    Application Type: Research Degree        Programme Applied for: MPhil or PhD        Department/School: Biomedical Sciences
    The Interdisciplinary PhD Programme in Veterinary Sciences (VM/P) is under Jockey Club College of Veterinary Medicine and Life Sciences (JCC). If you are interested in VM/P, please consult your proposed supervisor to submit a separate application through the online application system.
  • Full tertiary education history including (but not limited to) bachelor’s degree
  • Application fee of HKD200 settled by credit card online for each programme application
    Your application can be processed only after the payment has been made.

Notes to HKPFS applicants

  • Please firstly submit an initial application at RGC’s HKPFS Electronic System (by 12:00 noon on 2 December 2019 Hong Kong time), then quote the HKPFS reference number in the CityU’s online application.
  • Your research plan and vision statement, which should be perspicacious instead of lengthy, will be undergone through plagiarism checking. In the event of false information or committed plagiarism with suspicious contents, both applications for HKPFS and admission at CityU will be disqualified.
✓ Two Referee’s Reports
  • For non-HKPFS applicants, the University will base on your online application to invite your referees by email to complete and submit the referee’s reports via an online platform. If they missed the emails, please ask them to download the referee’s report form for completion.
  • Instead of the above, HKPFS applicants are required to download and send the HKPFS-specific Referee’s Report Form directly to referees for completion.
Eligibility of referees
  • PhD holders,
  • within academic circles and able to comment on your academic performance, and
  • have/had a supervisory role on you e.g. supervisor, academic advisor and teacher
  • Ineligible: proposed supervisor/co-supervisor in our Department, same-level colleagues, postdoc, general technical/research staff, schoolmates, friends etc.

Scan and upload a CLEARLY READABLE copy of the following official documents to the online application system:

✓ Check Sheet
  • Each applicant is required to complete and upload the check sheet downloadable here.
✓ Identity Document
  • Identity card / passport page showing your full name in English
✓ Graduation Certificate
  • To cover your full tertiary education history including (but not limited to) bachelor’s degree
  • Upload the degree certificate. If you have not completed your degree programme yet, upload a testimonial issued by your University certifying your current enrolment and expected graduation date
  • Each non-English document must be accompanied by an official certified translation in English
    Applicants obtained a degree in Mainland China must provide Chinese and English versions of graduation certificate (畢業證書) and degree diploma (學位證書) i.e. four documents in total for each degree
✓ Transcript and Grading System
  • To cover your full tertiary education history including (but not limited to) bachelor’s degree
  • Upload the final transcript. If you have not completed your degree programme yet, upload an up-to-date transcript
  • Grading system showing grading scales and the maximum achievable score/GPA must be provided. It is normally available at the back of transcript, in student handbook or at the university's website
    Example 1: 91–100 = A, 81–90 = B, …      Example 2: A+ = GPA 4.3 (maximum), A = GPA 4.0, …
  • Each non-English transcript must be accompanied by an official certified translation in English
    Applicants obtained a degree in Mainland China must provide transcripts (成績單) in both Chinese and English versions for each degree; if a transcript does not indicate the cumulative grade point average (CGPA) or the average academic grade, official certificate(s) from the university showing the CGPA and the average academic grade of each of the degree is required.
✓ Proof of English Proficiency
  • Test report of IELTS/TOEFL which fulfils the University's English proficiency requirements, or university document(s) proving that the medium of instruction of at least one of your degrees (for regular admission) or all degress (for HKPFS applicants) is English
  • Waived if at least one of your degrees (for regular admission) or all degrees (for HKPFS applicants) is/are obtained from Hong Kong or a country where English is the sole official language e.g. USA, UK and Australia
  • The above waiver is not applicable to applicants with a degree related to Chinese / Chinese medicine
China’s CET6 is not accepted for HKPFS applicants, and will only be considered case by case for regular MPhil/PhD studies if the total score is 490 or above
✓ Proof of Publication Record (if applicable)
  • For published papers: upload the front page of each paper
  • For papers accepted for publishing: upload the email of acceptance and abstract
Each proof of the publication record should show clearly the name of publication, abstract, list of authors in order, doi and publishing status (published / in press / accepted / under review etc.)

FAQ & Important Notes

17 December 2019