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Application for Letter of Certification

The letter of certification attests a student's record at the University with the following specific requests:

  • Application/Extension of Student Visa (for non-local students)
  • Certification to the HKSAR Immigration Department for application of further stay in Hong Kong under Immigration Arrangements for Non-local Graduates (IANG) after completion of studies at CityU (for non-local students)
  • Certification of award status for potential graduate of the current semester/term
  • Certification of enrolment status, classification of award and/or medium of instruction at the University with authorised signature with justifications provided.
Notes for Applicants

1. For a standard report certifying a student's record of studies at the University, please apply for testimonial instead.

2. For students who apply for letter of certification of their academic award, please note that certification of the award classification will only be available after the approval by College/School Dean(s). If the request is made prior to the approval by College/School Dean(s), only the fulfillment of degree requirements can be certified as appropriate. Students who have urgent needs for certification of the award classification may write to ARRO with justification for special arrangements.

3. For non-local students who need letter of certification for an extension of their student visa, please return the completed application form in person to the ARRO Service Centre, together with their original Travel document (通行証) / Passport (returnable to the applicant or authorised person after inspection).

Application Procedures

Please complete the application form and submit it with the original receipt of the required fees payment by post or in person to the ARRO Service Centre.

The letter of certification(s) is/are normally available within 7 working days from receipt of the completed application. Please allow extra processing time during peak periods (e.g., after examinations, before the new academic year).

Letter of certification sent by post will be made by ordinary mail for local recipients and regular air mail for overseas recipients. If registered mail is required, additional postal fee will be charged and no P.O.Box address will be accepted. CityU will not be responsible for any mishandling of mail.

Applicants may authorise a third party to submit the application and collect the letter of certification on their behalf with the following documents:
    a.  The application form for letter of certification (for submitting application only, not required for collection of the letter of certification);
    b.  An
authorisation letter signed by the applicant;
    c.  A copy of the student identity card/HKID card/passport of the applicant (returnable to the authorised person after inspection). Electronic copy acceptable; and
    d.  HKID card or passport of the authorised person.

Application Fee

Please refer to the Fees Schedule and Payment Methods for details.

By submitting the application, you agree to the Notes for Applicants, Application Procedures, Fee Schedule and Payment Methods, and consent to the Personal Information Collection Statement.