Academic Standing

Why Academic Standing?
  • Academic standing provides an indicator of students in academic difficulty who need academic advising and extra help.
  • The levels of academic standing are:
    • Academic Warning
    • Academic Probation
    • Academic Suspension
  • An academic standing decision is made for all students at the end of Semester A and Semester B, except for students taking 3 credits or less.


Standing Definitions
Academic Warning Students' academic performance has been unsatisfactory, or their overall academic average is below minimum requirements.
Students on warning should seek advice from their academic advisor.
Academic Probation Students' academic performance has been extremely unsatisfactory, or their overall academic average has continued to be below the minimum requirements for graduation.
Students on Academic Probation may be required to take a reduced study  load and/or to fulfill specific conditions such as GPA attainments in the following semester.
Academic Suspension Students who cannot benefit from course registration in the next semester/term may be suspended for an approved period of not less than one semester.
Academic Suspension is designed to provide students with an opportunity to resolve the problems that are preventing them from making academic progress.
Operational Standing Definitions
Review A temporary status indicating that a student's performance is unsatisfactory and has been referred to the student's home academic unit for determining if a decision on the academic standing needs to be made.


Rules for Academic Standing Changes (Effective from Semester A 2020/21)
For Undergraduate Students
Academic Warning 1.00 - 1.99 and 1.00 - 4.30
Review 0 - 0.99 or 0 - 0.99
Academic Warning
Academic Warning 2.00 - 4.30 and 0 - 1.99
Review 0 - 1.99 and Any
Academic Probation /
Academic Suspension
Review 0 - 1.99 or 0 - 1.99
Notes :
  1. The above academic standing rules exclude students who have not attempted more than 3 credit units in the semester.
  2. "Review" is only a temporary status. It signifies the academic unit is screening each case and an academic standing will be assigned shortly.


Where to View Academic Standing?
  • The Academic Regulations and Records Office will indicate the period in each semester when students can view their academic standing from AIMS. Select "Student Record" Menu and then "Grade Display" from "My Academic Record".
  • If you still have outstanding course grades for the semester, or if you have courses graded as "Incomplete", your academic standing may change later depending on your GPA scores attained when all your course grades are confirmed.
  • "Review" is a temporary status. Your home academic unit is currently considering your performance and will make a final decision on your academic standing.
  • If academic standing is not relevant to your circumstances as in the case of visiting students or students on exchange programmes, "Not applicable" will be indicated against your academic standing.
  • No academic standing will be assigned in a semester where you have taken 3 credits or less. The academic standing of your previous semester will remain in effect.
  • The Academic Regulations and Records Office issues formal notification to students with the following academic standing: Academic Warning, Academic Probation and Academic Suspension.


Academic Advising
  • If your academic standing indicates "Academic Warning", this is a signal for you to work hard to improve your performance next semester. If you are in doubt about your curriculum requirements and wish to discuss your study plan, seek academic advice from your home academic unit.
  • If your academic standing indicates "Academic Probation" or "Academic Suspension", contact your academic advisor immediately to sort out your course registration for the next/future semester. The name of your advisor will be shown in the "My Advisor / Mentor and My Mentees" under the "Student Record" Menu in AIMS.
  • The University is committed to providing advice and assistance to students throughout their studies. Academic advising is a shared commitment of students and faculties to the process. Academic advisors are responsible for monitoring their advisees' progress on a regular basis, in developing students' initiative for self-learning, and for providing information about programme requirements and academic options. Students are responsible for contacting their academic advisor and for knowing the requirements of their programmes. Students bear the final responsibility for making their own decisions based on the advice available.


Academic Termination
  • Where a student's academic performance is unsatisfactory and the Examination Board is convinced that the student cannot be reasonably expected to complete the award, the Board will terminate the student's studies.
  • After academic termination, students may not continue their studies without readmission, with readmission to any programme no earlier than one academic year after the student's termination.