Dear Convocation Members,

Please find below the Notice of Annual General Meeting 2021 of CityU Convocation for your attention.

Regards,

Convocation Secretariat
26 October 2021

http://convocation.cityu.edu.hk/file/citycanvo.jpg

 

THE CONVOCATION OF CITY UNIVERSITY OF HONG KONG

NOTICE OF ANNUAL GENERAL MEETING 2021 

NOTICE is hereby given that the Annual General Meeting (AGM) of the Convocation will be held on Tuesday, 7 December 2021 at 7:30pm on campus of City University of Hong Kong. Members are cordially invited to attend the AGM.

Order of Business https://convocation.cityu.edu.hk/newcms/wp-content/uploads/2021/03/CAMPUS.jpg
1. To confirm the minutes of the Special General Meeting and Annual General Meeting held on 25 June 2021
2. Statements of the Chairman
3. Receipt of reports (if any)
4. Matters referred to the Convocation by the Council for discussion (if any)
5. Items for discussion and decision (*see Note 1)
6. Election

 

Election
 

NOMINATIONS are invited for one place of Chairman, four places of Vice-Chairmen and ten places of other Members of the Eighth Standing Committee of the Convocation. The elected members will serve on the Committee for a term of two years from 1 January 2022 to 31 December 2023. All Convocation members are invited to make nominations and participate in the election. Original completed nomination forms should reach the Secretary of the Convocation at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon, by 5:00pm on 16 November 2021 by registered mail or in person.

· Nomination form, election regulations and other details are posted at http://convocation.cityu.edu.hk/agm2021.
· In compliance with the Prevention and Control of Disease (Prohibition on Group Gathering) Regulation (Cap.599G) and the University social distancing measures, members wishing to attend the meeting are required to register online at http://convocation.cityu.edu.hk/agm2021/registration before 30 November 2021 to facilitate venue arrangements. Members will not be allowed to enter into the meeting venue if no prior registration has been done.  
· Enquiries can be directed to 3442 6463 or email: convocation@alumni.cityu.edu.hk.

 

Cindy Kuan
Secretary of the Convocation
City University of Hong Kong
26 October 2021

 

Notes

1.

Members desiring to bring forth any business for discussion at AGM should forward the motions in writing to the Secretary of the Convocation by 5:00pm on 19 November 2021, at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon.

2.

Nomination forms must be submitted during specified time, i.e. 9:00am – 12:30pm & 2:00pm – 5:00pm, Monday through Friday, except public holidays.

3.

The Secretary of Convocation will send the agenda, papers and election information to members via email and arrange notice on Convocation website (http://convocation.cityu.edu.hk/agm2021) by 30 November 2021.

4.

Any member who is unable to be present at the meeting may appoint in writing one proxy, who must also be a member of Convocation, to vote at the meeting on his or her behalf in relation to the election item listed in the agenda. According to the Election Regulations, clearly completed appointment of proxy form should reach the Secretary of the Convocation by post or in person before 7:30pm on 26 November 2021.

The Convocation is a statutory body of City University of Hong Kong comprising all alumni. Sharing the mission of uniting alumni to support the University development, the Convocation works towards strengthening the alumni relationship and facilitating alumni to take part in University development through an established structure and system.

 

 

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