Dear Convocation Members,

Please find below the Notice of Annual General Meeting 2019 of CityU Convocation for your attention.


Convocation Secretariat

5 November 2019




NOTICE is hereby given that the Annual General Meeting (AGM) of the Convocation will be held on Tuesday, 17 December 2019 at 7:30pm on campus of City University of Hong Kong. Members are cordially invited to attend the AGM.

Order of Business
1. To confirm the minutes of the Annual General Meeting held on 6 December 2018
2. Statements of the Chairman
3. Receipt of reports (if any)
4. Matters referred to the Convocation by the Council for discussion (if any)
5. Items for discussion and decision (*see Note 1)
6. Election



NOMINATIONS are invited for one place of Chairman, four places of Vice-Chairmen and ten places of other Members of the Seventh Standing Committee of the Convocation. The elected members will serve on the Committee for a term of two years from 1 January 2020 to 31 December 2021. All Convocation members are invited to make nominations and participate in the election. Original completed nomination forms should reach the Secretary of the Convocation at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon, by 5:00pm on 26 November 2019 by registered mail or in person.


· Nomination form, election regulations and other details are posted at
· Members are earnestly invited to register online in advance at for the AGM to facilitate arrangements. Registered attendees will enjoy the privilege of priority line for voting in the election session.

Enquiries can be directed to 3442 6463 or email:

Pennie Lai
Secretary of the Convocation
City University of Hong Kong
5 November 2019




Members desiring to bring forth any business for discussion at AGM should forward the motions in writing to the Secretary of the Convocation by 5:00pm on 29 November 2019, at Room 11-221, Lau Ming Wai Academic Building, City University of Hong Kong, Tat Chee Avenue, Kowloon.


Nomination forms must be submitted during specified time, i.e. 9:00am – 12:30pm & 2:00pm – 5:00pm, Monday through Friday, except public holidays.


The Secretary of Convocation will send the agenda, papers and election information to members via email and arrange notice on Convocation website ( by 10 December 2019.


Any member who is unable to be present at the meeting may appoint in writing one proxy, who must also be a member of Convocation, to vote at the meeting on his or her behalf in relation to the election item listed in the agenda. Clearly completed appointment of proxy form should reach the Secretary of the Convocation by post or in person before 7:30pm on 6 December 2019.

The Convocation is a statutory body of City University of Hong Kong comprising all alumni. Sharing the mission of uniting alumni to support the University development, the Convocation works towards strengthening the alumni relationship and facilitating alumni to take part in University development through an established structure and system.