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Regulations
for the Use of Multi-function Halls at Student Residence (Cornwall
Street) |
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1. |
Eligible Users |
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The
Multi-Function Halls (MFH) are primarily for use by hall residents
of City University of Hong Kong (CityU). CityU staff or student
societies may also book the venue for organizing student activities
or university functions.
Priority will be given to hall activities organized by halls
and therefore multiple/block booking for evening sessions
by other users may not be entertained. |
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2. |
Booking by CityU
Users |
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Outside
organizations may also book the venues subject to the availability
and approval of Student Residence Office (SR). Bookings
of MFH must be made through SRO by submitting an application
form. Application forms and relevant materials are obtainable
in person from SRO and downloaded
at the website. Completed forms should be returned to
SRO for processing. Bookings are subject to confirmation by
SRO.
Bookings raised by individual residents should be recommended
by Residence Tutor or Residence Master.
Hall residents can book the venues 3 months in advance, whereas
student societies and departments can book 2 months in advance.
Special Request:
For any special request, such as on-the-day booking, advance
bookings exceeding the entitled period and multiple/block
bookings for special functions, the applicant is required
to send a special request to SRO via e-mail ( sro@cityu.edu.hk).
* Please contact the 24-hrs Security Office of CityU Student
Residence at Jockey Club Humanity Hall (Tel: 3442 1200) when
using the venue. |
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3. |
Rental |
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Rental will be levied
for the following users/activities. Details are as follows:
| User
category |
Charging
rate (per hour) |
| Half
Hall |
Full
Hall |
A. CityU Departmental Self-financing Activities
(e.g. extension courses & other income generating
activities) |
$150 |
$300 |
| *B. Other UGC-funded Institutions &
Non-profit Making Organizations |
$300 |
$600 |
| *C. All Profit-making Activities |
$500 |
$1,000 |
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*Full Hall=Multi-function Hall A (Zone 1 & Zone 2), Multi-function
Hall B (Zone 1 & Zone 2) or Multi-functional Hall C (Zone
1 & Zone 2)
Notes:
| 1. |
The venue will be provided * as is *. |
| 2. |
The above rates include the use of equipment installed
in the venue. |
| 3. |
Additional charges will be levied
if special arrangements, e.g. loan services of extra
equipment/furniture, cleaning service, are required.
The charge for cleaning service will be in
line with the policy of overtime payment of the University.
The current charging rate is about $26 per hour.
The minimum charge is for 3 hours. |
| 4. |
A Fee Settlement Notification will be sent to the applicant
once the booking is approved. |
*Please refer to the regulations in Item 6. |
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4. |
Cancellation |
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Cancellation of bookings
should be made in writing and sent to SRO at least THREE
days before the commencement of the event. |
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5. |
Others |
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a) |
Users are required to
comply with the Regulations Governing the Use of Student Activities
Venues. (http://www.cityu.edu.hk/sds/fac/faca0002.htm). |
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b) |
Users
should restore all furniture and equipment to their proper
positions and clean up thoroughly afterwards. No accessory
is allowed to be taken away. |
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c) |
Users should study the
operation instructions before using the equipment, keep the
volume down and switch off after using the equipment. |
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d) |
Any
damage/disorder concerning audio-visual equipment, furniture
or fixtures in MFH should be reported to SRO at once. In case
of misuse or negligence, users will be held responsible for
the total cost incurred for repair or replacement. |
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e) |
For
display boards, user should remove all publicity materials
and tapes immediately at the expiry of the booked period.
SRO will not be responsible for the safekeeping of any publicity
materials. |
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f) |
Work
requests for FMO services (e.g. moving, venue set-up, AV system,
etc.) should be made to FMO direct and is subject to the confirmation
by FMO. |
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6. |
Regulation For
(Other UGC-funded Institution, Non-profit Making Organization
& Profiting-making Activities) |
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a) |
For
non-university activities, applications should be sent to
Student Residence Office, City University of Hong Kong, 22
Cornwall Street, Kowloon Tong, Kowloon. Confirmation of bookings
will be subject to SRO's approval and availability. |
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b) |
The publicity of the
function should not bear the name of City University of Hong
Kong. |
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c) |
All
charges should be paid in advance. An invoice will be
issued once the booking is confirmed. The University reserves
the right to alter the charging rates. |
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d) |
Cancellation of confirmed
bookings will be subject to an administration fee, which is
equivalent to 20% of the booking fees paid. |
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e) |
Users
are responsible for restoring the venue/facility in its original
conditions immediately after use. Nothing is to be affixed
to inside and outside of the venue or to be placed inside
campus without the consent of the University. |
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f) |
Users should not cause
any noise nuisance to the environment. |
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g) |
Alcoholic
drinks are not allowed without prior permission from the University.
Catering service should be arranged through the Campus Services
Unit of the University. |
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h) |
Smoking is strictly
prohibited. Gambling or betting in any form is not allowed. |
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i) |
Users are responsible
for any payments for all damage to the venues or any University
property during the period of hire. |
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j) |
The
University reserves the right to cancel, postpone, or alter
arrangements for any bookings if necessary. Users should
indemnify the University against any claims arising. |
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k) |
Bookings
will be cancelled immediately if Rainstorm Black Warning,
Pre-No. 8 Typhoon Warning Signal or above is hoisted.
All activities should be terminated as soon as practicable.
Users should leave the venues without delay. |
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l) |
Users
have to take precaution to ensure the physical safety of participants
and of University property, and to absolve the University
from any liability in connection with the use of the facility.
The University reserves the right to require insurance coverage
and may require the presence of University safety personnel
during the rental period, the cost of which will be borne
by the users. |
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