Regulations governing the use of Student Activities Venues
	Regulations governing the use of Multi-purpose Rooms and Meeting Rooms
	Regulations for the use of Music/Band Rooms
	Regulations for the use of Dark Room
	Regulations for the use of Audio-visual Room
	Regulations governing the Use of Equipment & Furniture

Regulations governing the use of Student Areas

• Eligible Users
• Booking
• Rental
• Furniture and Equipment
• Cleanliness
• Smoking
• Gambling
• Barbecue
• Alcoholic Drinks
• Sales or Fund-raising Activities
• Opening Hours
• Use
• Adverse Weather Conditions
• Misbehavior

1. Eligible Users

All student activities venues are primarily for use by students of the City University of Hong Kong. Staff of City University of Hong Kong may book the venues for organizing university functions.

2. Booking

On-line booking of Multi-purpose Rooms and Meeting Rooms is made through the Venue and Classroom Booking System on the University Intranet. Prior booking of other student activities venues should be made through the Student Activity Venues and Equipment Booking System (SAVE) on SDS homepage or University Intranet. Users should not transfer the booking to other university members or outsiders, and will be held responsible for the venue throughout the entire reserved period. Users being absent thrice without proper cancellation may be debarred from using the venue.

3.  Rental  
Rental will be levied for the following users:
  
- CityU departmental Self-financing Activities (e.g. extension courses & other income generating 
   activities). Please refer to the table below for the charge rate

    Rental For Student Activities Venues 
    CityU Departments

    Charge rate per hour

      Notes:

1.    All rooms will be provided * as is *.
2.    The above rates include the use of equipment installed in the room.
3.    Additional charges will be levied if special arrangements for equipment and furniture are required.
4.    An amenities attendant will be required if the use of venue is on Sundays or Public Holidays.
       The overtime for the amenities attendant will be charged according to the policy of overtime
       payment of the University.  The current charging rate is about $75 per hour.  The minimum
       charge is for 3 hours.
 
- Users organizing non-university functions. Please refer to the table below for the charge rate:

Rental For Student Activities Venues 
External Users

 (1)      Other UGC funded institutions & non-profit making organizations
 (2)      Profit making activities

Charge rate per hour

      Notes:

1.        All rooms will be provided * as is *.
2.        The above rates include the use of equipment installed in the room.
3.        Additional charges will be levied if special arrangements for equipment and furniture are
        required.
4.        An amenities attendant will be required if the use of venue is on Sundays or Public Holidays.
        The overtime for  the amenities attendant will be charged according to the policy of overtime
        payment of the University.  The current charging rate is about $75 per hour.  The minimum
        charge is for 3 hours.

4. Furniture and Equipment

All furniture and equipment must not be misused or moved without permission. Any damage or disorder should be reported to Student Development Services as soon as possible. In case of misuse or loss, users will be liable for the total cost incurred for repair or replacement. Users who wish to borrow additional furniture/equipment for use in their activities should make separate prior booking through the SAVE system of SDS.

5. Cleanliness

Users should keep Student Activities Venues clean and tidy. The venue must be restored immediately after the concerned activity is over.

6. Smoking

Smoking is prohibited at all student activities venues.

7. Barbecue

Barbecue is strictly prohibited

8. Gambling

Gambling or betting in any form is not allowed.

9. Alcoholic Drinks

The consumption of alcoholic drinks is normally not allowed. Users who wish to serve alcoholic drinks in their functions to be held in student activities venues, should obtain written permission from Student Development Services.

10. Sales or Fund-raising Activities

Any use of student activities venues for sales or fund-raising activities should obtain the prior approval of Student Development Services. Users are not allowed to charge suppliers/external organizations any rental fees for using the venues for sale or fund raising activities.

11.Opening Hours

Users should observe the opening hours of student activities venues. Any use of the venues at other times must have prior permission from Student Development Services.

12. Use

Users must use the student activities venues only for purposes for which they are specifically provided.

13. Adverse Weather Conditions

Booking will be cancelled immediately if Rainstorm Black Warning, Pre-No. 8 Typhoon Warning Signal or above is hoisted. All activities should be terminated as soon as practicable. Users should leave the student activities venues without delay.

14. Misbehaviour

Users who fail to observe the aforesaid regulations and/or specific regulations for use of certain venues (if any) may be debarred from using the venues and/or borrowing furniture/equipment. The misbehaviour may also be reported to authorities concerned for appropriate disciplinary action.

Regulations for the use of Multi-Purpose Rooms and Meeting Rooms

• Eligible Users
• Rental
• Booking
• Special Request
• Non-university Activities
• Cancellation
• Work Request to FMO

¡@

1.     Eligible Users

         Registered student societies of City University of Hong Kong may book Multi-Purpose Rooms and
       Meeting Rooms for organizing student activities.  CityU staff may also book the venues for
       organizing university functions.

2.    Rental

      Rental will be levied for the following users:
  
      - CityU departmental Self-financing Activities (e.g. extension courses & other income generating 
        activities). Please refer to the table below for the charge rate:
   
        Rental For Student Activities Venues 
        CityU Departments

        Charge rate per hour

      Notes:

1.    All rooms will be provided * as is *.
2.    The above rates include the use of equipment installed in the room.
3.    Additional charges will be levied if special arrangements for equipment and furniture are required.
4.    An amenities attendant will be required if the use of venue is on Sundays or Public Holidays.
      The overtime for the amenities attendant will be charged according to the policy of overtime
       payment of the University.  The current charging rate is about $75 per hour.  The minimum
       charge is for 3 hours.

- Users organizing non-university functions. Please refer to the table below for the charge rate:

Rental For Student Activities Venues 
External Users

(1)      Other UGC funded institutions & non-profit making organizations
(2)      Profit making activities

Charge rate per hour

      Notes:

1.        All rooms will be provided * as is *.
2.        The above rates include the use of equipment installed in the room.
3.        Additional charges will be levied if special arrangements for equipment and furniture are
          required.
4.        An amenities attendant will be required if the use of venue is on Sundays or Public Holidays. 
          The overtime for  the amenities attendant will be charged according to the policy of overtime
          payment of the University.  The current charging rate is about $75 per hour.  The minimum
          charge is for 3 hours.

Equipment and Furniture List of Multi-purpose/Conference/Group/Meeting/Function Rooms

¡@

The availability of equipment and furniture may vary in different rooms subject to the confirmation at the time of booking.

3.    Booking

       On-line booking is made through the Venue and Classroom Booking System on the university
       intranet. 
       On-the-day booking is NOT available.  Student societies and staff can book the venues 3 months in advance
       respectively.

4.    Special Request

        For any special request such as on-the-day booking, advance booking exceeding the entitled
       period and multiple/block booking for special functions, applicant is required to send the request to
       SDS via e-mail ( sormbook@cityu.edu.hk ) or contact SDS counter during office hours.

5.    Non-university Activities

        On-line booking of the venues is provided for university activities only.  For non-university
       activities, on-line request will be sent to SDS and confirmation of booking will be subject to SDS's
       approval and hiring charges.

6.    Cancellation

        Users can make on-line cancellation for bookings made by themselves or their student societies
       (except on-the-day booking).  Please contact SDS or send e-mail to sormbook@cityu.edu.hk for 
       cancellation of current date and other bookings.

7.    Work Request to FMO

        Work request for services that is submitted on-line through the booking system is subject to the 
       confirmation by FMO.

8.    Users should also comply with the Regulations Governing the Use of Student Activities Venues.

update: Oct 2007

Regulations for the use of Music/Band Rooms

• Eligible Users
• Booking
• Use of Music/Band Rooms

1. Eligible Users

Students of the City University of Hong Kong may make use of the Music/Band Rooms for music activities or band practice. Music Room 4 may also be used for activities related to dances and drama practice.

2. Booking

Prior booking should be made through the Student Activity Venues and Equipment Booking System on SDS homepage or on the Express Terminals on campus. Each student may make at most 2 bookings per week. Each booking shall not exceed 2 hours.

3. Use of Music Rooms

1. User should approach the Service Counter for Student Facilities & Equipment (7/F, Amenities Building) with his/her student I.D. card and report to the Counter after using the Music/Band Rooms.
   
2. User should not transfer the booking/usage to other university members or outsiders.
   
3. User should NOT bring along any external user without prior permission.
   
4. User should NOT make use of the Music/Band Rooms for private teaching of musical instruments.
   
5. Student society using the Music/Band Rooms for organizing courses should obtain prior permission from SDS.
   
6. User should not move the musical instruments in Music/Band Rooms without prior permission.
   
7. User should not leave the room unattended at any time during the booked period.
   
8. Any damage / disorder of musical instruments, furniture or fixtures in the rooms should be reported to SDS at once. In case of misuse or negligence, user will be held responsible for the total cost incurred for repair or replacement.
   
9. User late for 10 minutes will have his/her booking forfeited.
   
10. User late for 10 minutes and/or absent thrice would be debarred from using the venue for one month.
    
11. Cancellation of booking should be made in person at SDS before commencement of the booked period.

4. User should also comply with the Regulations Governing the Use of Student Activities Venues.

update: Oct 2007

Regulations for the use of Dark Room

• Eligible Users
• Booking
• Use of Dark Room

1. Eligible Users

Students of the City University of Hong Kong having obtained the Dark Room User Cards issued by SDS are eligible to book the Dark Room for use.

2. Booking

Prior booking should be made through the Student Activity Venues and Equipment Booking System on SDS homepage or on the Express Terminals on campus. Each student may make at most 2 bookings per week. Each booking shall not exceed 5 hours.

3. Use of Dark Room

1. User should approach the Service Counter for Student Facilities & Equipment (7/F, Amenities Building) with his/her student I.D. card and dark room user card and report to the Counter after using the Dark Room.

2. User should not transfer the booking/usage to other university members or outsiders.

3. User can bring along a maximum of 2 CityU students and should be responsible for their conduct when using the Dark Room.

4. Student society using the Dark Room for organizing courses should obtain prior permission from SDS.

5. SDS staff may conduct inspection when necessary.

6. User should read all the manuals / instructions before using the Dark Room equipment and the equipment should be handled with great care.

7. All electrical appliances should be kept away from water and switched off when not in use.

8. User should consider bringing protective items such as rubber gloves, apron or laboratory gown if necessary.

9. In order to protect environment, user should pour all chemical wastes into the labelled containers in the Dark Room.

10. User should have label issued by SDS stuck on container storing chemicals placed inside the Dark Room.

11. User should not leave the room unattended at any time during the entire booked period.

12. Any damage / disorder of equipment, furniture or fixtures in the room should be reported to SDS at once. In case of misuse or negligence, user will be held responsible for the total cost incurred for repair or replacement.

13. User should restore all equipment to their proper positions and clean up thoroughly. No accessory is allowed to be taken away.

14. User late for 10 minutes will have his/her booking forfeited.

15. User late for 10 minutes and/or absent thrice would be debarred from using the venue for one month.

16. Cancellation of booking should be made in person at SDS before commencement of the booked period.

4. User should also comply with the Regulations Governing the Use of Student Activities Venues.

update: Oct 2007

Regulations for the use of Audio-visual Room

• Eligible Users
• Booking
• Use of Audio-visual Room

1. Eligible Users

Students of the City University of Hong Kong may make use of the Audio-visual Room for  video show, video preview, karaoke and playing electronic games.

2. Booking

Prior booking should be made through the Student Activity Venues and Equipment Booking System on SDS homepage or on the Express Terminals on campus. Each student may make at most 2 bookings per week. Each booking shall not exceed 2 hours. 

3. Use of Audio-visual Room

1. User should approach the Service Counter for Student Facilities & Equipment (7/F, Amenities Building) with his/her student I.D. card and report to the Counter after using the Audio-visual Room.

2. User should not transfer the booking/usage to other university members or outsiders.

3. User should not bring along any external user without prior permission.

4. Gambling in any form is NOT allowed when playing games in the room.

5. Electronic games which contain any violent, obscene or obnoxious elements, are prohibited.

6. User should not move the furniture and equipment in the Audio-visual room without prior permission.

7. User should not leave the room unattended at any time during the entire booked period.

8. User should study the operation instructions before using the equipment, keep the volume down and switch the equipment off after use.

9. Any damage / disorder concerning audio-visual equipment, furniture or fixtures in the room should be reported to SDS at once. In case of misuse or negligence, user will be held responsible for the total cost incurred for repair or replacement.

10. User late for 10 minutes will have his/her booking forfeited.

11. User late for 10 minutes and/or absent thrice would be debarred from using the venue for one month.

12. Cancellation of booking should be made in person at SDS before commencement of the booked period. 

4. User should also comply with the Regulations Governing the Use of Student Activities Venues.

update: Oct 2007

Regulations governing the Use of Equipment & Furniture

• Eligible Users
• Booking
• Use of Equipment & Furniture

1. Eligible Users

Registered student societies of the City University of Hong Kong may borrow equipment and furniture provided by SDS for organizing student activities. Staff borrowing equipment and furniture for organizing university functions will be subject to SDS's approval.

2. Booking

Prior booking should be made through the Student Activity Venues and Equipment Booking System on SDS homepage or on the Express Terminals on campus.

3. Use of Equipment & Furniture

1. Collection and return of items should be made at the Service Counter for Student Facilities & Equipment (7/F, Amenities Building).

2. Time for check-in and check-out is Monday to Saturday 9:00 - 20:30.

3. User should not transfer the booking or any borrowed item to others.

4. User should return all borrowed items on or before the due date.

5. Any damage / malfunction of equipment and furniture should be reported to SDS at once. In case of misuse or loss, user will be held responsible for the total cost incurred for repair or replacement.

6. For display boards, user should remove all publicity materials and tapes immediately at the expiry of the booked period. SDS will not be responsible for the safekeeping of any publicity materials.

7. User who has lost/damaged or fails to return any borrowed items would be debarred from borrowing equipment/furniture and/or using Student Activities Venues. User's eligibility will be resumed when all borrowed/lost/damaged items have been returned/replaced/repaired respectively.
   

        update: Oct 2007

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