The Project Templates

The Project Templates are designed to help and guide the management of IT projects. They also serve as tools of the project management methodology to standardize the workflow and the content of documents. They are mapped with the project management processes of PMBOK 5 and ISO21500:2012 so that the standards can be easily referenced and correlated to the templates.

Initialization Templates
  1. Preliminary Project Proposal
  2. Project Charter Lite
  3. Project Charter
  4. Kickoff Meeting Agenda Guide
Execution Templates
  1. Test Plan Guide
  2. Risk Register
  3. Change Request
Planning Templates
  1. Project Management Plan
  2. WBS and WBS dictionary
  3. Budget Plan
  4. Communication Plan
  5. Roles and Responsibilities for IT Projects
  6. Roles and Responsibilities for Agile and SCRUM Projects

Remarks: For estimating person-months, please assume one person-month has twenty days
and one day has eight normal working hours.

Control & Monitoring Templates
  1. Project Progress Report
  2. Project Progress Report Lite
Project Closing Templates
  1. Post Project Review Guide
  2. Post Project Review Report
Central IT Project Managers may download sample documents.


The City University of Hong Kong would like to thank the PMOs of the Princeton University ( and UC Davis of the University of California ( for granting us the rights to refer, use and modify their PMO methodologies and templates.