Course Reserve - Depositing Service

Course Reserve is a service offered to teaching staff to make course related materials available to students and other users in a one-stop-shop manner. Materials in the Course Reserve are for short loans, either 5-hour or 1-day as designated by the teaching staff, so as to expedite circulation. If you have not used this service before, please read our Depositing Policy. If you are depositing photocopies of journal articles or book chapters, please make sure you enclose a statement stating that you have already obtained permission from the copyright owner(s).

more about copyright

Depositing Guidelines

IMPORTANT:
When depositing Course Reserve, you must state clearly the name of the instructor, the course code and the name of the course.


E-Reserve

Nature of Materials: SFX OpenURL links enabling access to electronic articles available from the CityU Library
How to deposit?:

By Email / Internal Mail / By Fax
Download a Request Form for E-Reserve and email the completed form to lbres@cityu.edu.hk. Alternatively, you can send the completed form to the Access Services (Reserve Team) of the Library by internal mail, or by fax at 3442-0222.

In Person
Fill out a Request Form for E-Reserve available at the Circulation Counter.

To help streamlining our work, you may also create SFX OpenURL links to online articles yourselves and pass the information to us.

"Location" displayed on Online Catalogue: Electronic Reserve
Physical Location (On Internet)
Loan Quota no limit
Loan Period No limit

(Right of remote access to E-Reserve depends on the user's patron status and the license agreements between the Library and the e-resources vendors.)

E-Book

Nature of Materials: Library subscribed
How to deposit?:

By Email / Internal Mail / By Fax
Download a Request Form for E-Book and email the completed form to lbres@cityu.edu.hk. Alternatively, you can send the completed form to the Access Services (Reserve Team) of the Library by internal mail, or by fax at 3442-0222.

In Person
Fill out a Request Form for E-Book available at the Circulation Counter.

"Location" displayed on Online Catalogue: World Wide Web
Physical Location (On Internet)
Loan Quota and Loan Period

Loan quota and loan period vary among e-book collections.

Right of remote access to e-books depends on the patron status of the users and the license agreements between the Library and the e-book service providers.

For details, please refer to the Library web page on electronic books.

Semi-closed (Reserve)

Nature of Materials: Books in the Circulation Collection
How to deposit?:

Online Submission
Fill out an online Run Run Shaw Library Semi-closed (Reserve) Collection Request Form.

By Email / Internal Mail / By Fax
Download a Request Form for Semi-closed (Reserve) and email the completed form to lbres@cityu.edu.hk. Alternatively, you can send the completed form to the Access Services (Reserve Team) of the Library by internal mail, or by fax at 3442-0222.

In Person
Fill out a Request Form for Semi-closed (Reserve) available at the Circulation Counter.

"Location" displayed on Online Catalogue: Reserve (Semi-closed)
Physical Location Semi-closed Collection Room
Loan Quota Altogether no more than 5 items from Course Reserve or Closed Access Collection
Loan Period

5 hours
(All 5-hour overnight loans will be due one hour after the Circulation Counter opens the next working day)

OR

1 day
(All 1-day overnight loans will be due half an hour before the Circulation Counter closes the next working day.)

Media Reserve

Nature of Materials: Materials in the Media Resources Collection
How to deposit?:

By Email / Internal Mail / By Fax
Download a Request Form for Media Reserve and email the completed form to lbres@cityu.edu.hk. Alternatively, you can send the completed form to the Access Services (Reserve Team) of the Library by internal mail, or by fax at 3442-0222.

In Person
Fill out a Request Form for Media Reserve available at the Circulation Counter.

"Location" displayed on Online Catalogue: Media Resources Collection
Physical Location Media Resources Collection Room
Loan Quota Altogether no more than 5 items from Course Reserve or Closed Access Collection
Loan Period

5 hours
(All 5-hour overnight loans will be due one hour after the Circulation Counter opens the next working day)

OR

1 day
(All 1-day overnight loans will be due half an hour before the Circulation Counter closes the next working day.)

Teachers' Collection

Nature of Materials: Instructor's personal copies of books and journals, media resources, class notes, copies of articles that have been copyright-cleared.
How to deposit?:

Internal Mail
Download either a Request Form for Depositing Personal copies of Books/Media Resources/Course Materials, or a Request Form for Depositing Photocopies. The completed form, together with the materials to be deposited, should be sent to the Access Services (Reserve Team) of the Library by internal mail.

In Person
Bring the materials to the Circulation Counter and fill out a Request Form for Depositing Personal copies of Books/Media Resources/Course Materials, or a Request Form for Depositing Photocopies.

"Location" displayed on Online Catalogue: Closed Access Collection
Physical Location (Please enquire at the Circulation Counter)
Loan Quota Altogether no more than 5 items from Course Reserve or
Closed Access Collection
Loan Period

5 hours
(No overnight loan)

Reviewing Materials

All course materials have to be reviewed annually. The Library will generate and send lists of Course Reserve items to instructors or LLOs for review. Items not recommended to keep will either be sent back to the instructors or returned to the Circulation Collection or Media Resources Collection.

For enquiries, please call 3442-6954, or send an email to lbres@cityu.edu.hk. We would be glad to offer assistance.