The Library Research Support Workshops on CityU Scholars and Author Identity Management have been successfully conducted during the summer time. These workshops supplemented the Library’s ongoing CityU Scholars Ambassador and ORCID Ambassador outreaching efforts, with an aim to provide a more holistic overview of the systems and services concerned to the participants.
CityU Scholars has been officially launched for more than a year now and it has been helping our researchers showcase their research output and achievements ever since. As at September 2018, more than 80,000 research output and activity records authored by some 3,400 faculty members and research students have been displayed in CityU Scholars, demonstrating the University’s research capacity. Records in the System are also used for RGC reporting and appraisal purposes. To make CityU Scholars an effective platform for the University, it requires not only the effort of the CityU Scholars Project Team, but also the understanding and cooperation from our researchers. The Library therefore organized some more training workshops again in July 2018.
The two training workshops held on 4 and 9 July 2018 have equipped our participants with a more thorough picture on how to better use CityU Scholars in reporting and showcasing research outputs and other achievements. Apart from learning how to claim research output records that the Library harvests and imports in CityU Scholars from different sources on a regular basis, they also learnt how to enter research outputs manually into the system, as well as the roles and responsibilities of different categories of users. There were also tips on how they can better manage researcher profiles in CityU Scholars and perform CityU Scholars-ORCID integration so as to benefit from the ORCID publication list automatic update function. The Library’s Open Access service was also mentioned. After each training workshop, there was the clinic session where colleagues from the CityU Scholars Project Team offered face-to-face consultation to the participants.
Author name ambiguity has been a longstanding issue in scholarly communication. To ensure that our researchers do not lose credits for their research because of name ambiguity, the Library has been helping the University in its author identity management initiatives, namely Scopus Author Profile Refinement as well as ORCID Creation and Integration Exercise since 2015. In 2018, the University made one step forward to make the originally voluntary ORCID Creation and Integration Exercise mandatory and extended the requirement to research students as well. To help our research students understand the importance of author identity management right at the start of their research career, the Library organized three workshops in June and August 2018.
The three workshops held on 26, 28 June and 16 August 2018 aimed at introducing basic concepts of author identity management to our research students. In the workshop, students were made aware of the different issues arising from author name ambiguity, such as split Scopus author profiles and misattribution of research outputs which will adversely affect the discoverability of their publications. To resolve the problem, they learnt how to locate and manage their Scopus Author IDs and submit corrections for article misattribution. They also created their ORCID iD through CityU Scholars and integrated it with their Scopus Author ID (if any). The ORCID iD they created will accompany them throughout their research career and move with them across institutions and national boundaries to tell the publishers exactly who they are during manuscript submission, database indexing and grant application.