Scheme for Subsidy on Exchange (SSE) and Scheme for Subsidy on Exchange to "Belt and Road" Regions (SSEBR)

Introduction

SSE and SSEBR are offered by the Education Eureau (EDB) of Hong Kong Government to support full-time undergraduate students at City University of Hong Kong (the University) to participate in outbound activities organized by the University, which comprise substantive teaching and learning elements.

Eligibility and Priority for Funding

Students participating in eligible outbound activities may apply for funding support provided by SSE or SSEBR if they meet the following criteria -

  1. Students are Hong Kong permanent residents;
  2. Students are enrolled in full-time locally-accredited undergraduate programmes at the time of application and throughout the duration of the outbound activity;
  3. Students are recruited by the University to participate in the outbound activity;
  4. Students are in receipt of means-tested student financial assistance from Student Finance Office (SFO) of the Working Family and Student Financial Assistance Agency or whose families are in receipt of the Comprehensive Social Security Assistance (CSSA). For application purpose, students should provide the University with the latest approval letters from SFO in respect of their mean-tested grants and loans applications. For applicants who are family members of CSSA recipients, the University will coordinate with the Social Welfare Department via EDB, with the consent of the concerned CSSA recipients, for verification of their CSSA status;
  5. Students receiving funding from other sources (including Government and private ones) may receive assistance under SSE/SSEBR to cover expenses in connection with the same activity. However, higher priority will be given to students who have not received any subsidy under scholarship/sponsorship/subsidy schemes wholly or partly funded by the HKSAR Government.

Eligible activities

Only activities that meet the following criteria are eligible for SSE -

  • an outbound activity comprising substantive teaching and learning elements;
  • organised and/or endorsed by the University;
  • lasting for at least two weeks; and
  • the hosting institution must be a recognised educational institution/body in the home country. For those exchange activities hosted by professional/specialised bodies in a particular field, they will be considered by the EDB on a case-by-case basis.

Only activities that meet the following criteria are eligible for SSEBR -

  • an outbound activity comprising substantive teaching and learning elements to be held in any B&R country/economy;
  • organised and/or endorsed by the University;
  • lasting for at least five days; and
  • the hosting institution must be a recognised educational institution/body in the home country. For those activities hosted by professional/specialised bodies in a particular field, they will be considered by the EDB on a case-by-case basis.

Amount of Subsidy

The maximum amount of subsidy to be granted to the student under SSE/SSEBR is calculated by adding up the subsidy under (1A)/(2A) and (1B)/(2B) below, then discounted by the student's level of finance assistance (in terms of percentage of full means-tested grant) approved by SFO.

(1) Scheme for Subsidy on Exchange (SSE)
The maximum amount of subsidy to be granted to an eligible student varies according to the destination and duration of the activity as set out below –

(1A)

DestinationSubsidy Amount
Asia (including Middle East) HK$3,000
Africa HK$7,000
Oceania & Europe HK$8,000
North America HK$9,000
South America HK$15,000

(1B)

DurationSubsidy Amount
14 - 28 days HK$6,000
29 - 90 days HK$10,000
91 - 180 days HK$25,000
Over 180 days HK$45,000

(2) Scheme for Subsidy on Exchange to "Belt and Road" Regions (SSEBR)
The maximum amount of subsidy to be granted to an eligible student to join an outbound activity taking place in the B&R regions varies according to destination and duration of the activity as set out below –

(2A)

DestinationSubsidy Amount
Asia (including Middle East) HK$3,000
Africa HK$7,000
Europe HK$8,000

(2B)

DurationSubsidy Amount
5 - 13 days HK$3,500
14 - 28 days HK$6,000
29 - 90 days HK$10,000
91 - 180 days HK$25,000
Over 180 days HK$45,000

For example, if a student receiving 50% of full means-tested grant from SFO joins a language immersion programme in the UK (a non-B&R region) for 2 weeks (i.e. 14 days), the maximum amount of the subsidy to be granted under SSE to the student will be $7,000, i.e. [(1A) $8,000 + (1B) $6,000] x 50%. The University may, at its full discretion, adjust the actual amount of subsidy to be granted to the student downwards from the maximum amount. In principle, the amount of subsidy granted to an eligible student under the SSE and SSEBR should not exceed the direct costs arising from his/her participation in the concerned activity.

Each student will only be eligible for assistance under SSE ONCE throughout his/her study in programme(s) at the same level of study at the University, irrespective of the amount of subsidy received. For SSEBR, each eligible student will be able to apply for assistance TWICE at most, subject to the maximum amount of subsidy to be received by him/her, i.e. $53,000 discounted by his/her level of student finance approved by SFO throughout his/her study at the undergraduate level.

Students are not allowed to apply for subsidy under SSE and SSEBR concurrently for the same outbound activity. The University reserves the right to withdraw the subsidy from SSE/SSEBR if a student fails to fulfill the funding conditions and criteria set by the University and the EDB.

Application

Eligible students participating in University-organised non-local learning activities should provide their personal particulars to the home department or programme provider for application to SFO and/or EDB via Global Services Office.

Notes on Personal Data

The personal data collected through SSE/SSEBR will be used by the University and EDB to monitor the operation of the Schemes and any other related purposes. The provision of personal data by the applicants/awardees is voluntary. The University will comply with the relevant provisions of Personal Data (Privacy) Ordiance (Cap. 486), including seeking consent from applicants/awardees on provision of personal data for the purpose of implementation of SSE/SSEBR.

Enquiry

Global Services Office                       
Tel:     3442 8089
Email: gsoins@cityu.edu.hk