Information for Staff

ELC Internal Organization

AREAS OF RESPONSIBILITY -

ACADEMIC YEAR 2007-8

• ELC Course Teams
• Testing Team
• SAC and Practical Language Activities
• Other Activities
• ELC Committees
• Management Team
• Clerical & Technical Support Team

ELC COURSE TEAMS

SPEAKING & LISTENING

Senior Tutor: Christine Shirley (3442 6434)

Course

X

Social English

READING & WRITING

Senior Tutor: Christy Chan (3442 6587)

Course

PRE-BACHELOR DEGREE

Senior Tutor: Helen Lockey (3442 6465)

Writing Extension

SELF ACCESS CENTRE TEAM

Responsibilities

The aim of the English Language Course Committee is to:

1. maintain the overall quality of the courses offered by the ELC;
2. develop policies related to course assessment and teaching and learning methods;
3. Put forward proposals to the Academic Policy Committee on issues related to (i) and (ii).

Constitution & Members

Chairperson: Head of ELC

Jean Young

Ex Officio Members appointed by the Head of ELC:

Christine Shirley, Christy Chan, Eva Lui, Fiona Williams, Helen Lockey

Elected Members among ELC academic staff:

Andre Buitendag, Howard Martyn

Nominated staff members from each Faculty/College/School Board:

Joseph Wong (BST)
Kevin Forde (LS, CCCU)
Raymond Lau (IS, FB)
David Li (EN,FHS)
KT Ko (EE, FHS)
Koala Yip (SCM)
Cheng Weiqi (SLW)

Nominated student members from each Faculty/College/School Board & Student Union:

Poon Ka Kei (FHS)
Lau Yuk Yu Tracy (FB)
Yan Chon Wan (SCM)
Lau Wing Yu (CCCU)
Chow Chi Fung Taylor (BST)
Tang Ho Wai (SLW)
Wu Tien Chih (FSE)

SU: To be nominated

Responsibilities

Constitutions & Members

Chairperson (appointed by the ELC Head): Helen Lockey
Ex Officio Members:
Two Senior Tutors appointed by the Head: Christine Shirley, Christy Chan
One Full Time Member from each Team: Dean Fisher, Stephen Bolton, Suzanne Priestley, Flora Leung
One Part Time Teaching Staff: (vacant)

Responsibilities

This committee oversees the purchase of resources for the English Language Centre and the Self Access Centre, ranging from books and technical equipment for staff to magazines and DVDs for students' use. It meets three times a year to discuss staff and student recommendations.

Constitution & Members

Chairperson (appointed by the ELC Head): Christy Chan
Ex Officio Members:
The Library & Resources Coordinator: Mark Brooke
The Teacher Development Coordinator: Penny Akers
The Hardware & IT Coordinator: John Wong

Responsibilities

The ELC Staff Development Committee supports and promotes staff development for all staff members. The committee is responsible for:

1. organising teacher development activities that can help staff enhance their performance and effectiveness;
2. ensuring the planning, preparation and presentation of staff development activities;
3. allocating resources to support staff development activities for all staff in an equitable way and assuming overall accountability for these resources.

Constitution & Members

Chairperson (ELC Head): Jean Young
Ex Officio Members:
Senior Tutor of a skill level coordinator: Christine Shirley
Teacher Development Coordinator: Penny Akers
2 elected members among ELC academic staff: Hebe Wong, Drew McEwan

Responsibilities

This committee is responsible for staff selection and appointment and the coordination of performance management systems within the department. It meets to screen, interview and select candidates for appointment and to discuss staffing and performance management issues such as contract renewal and incremental salary progression.

Constitution & Members

Chairperson (ELC Head): Jean Young
1 ELC academic staff nominated by ELC Head: Christine Shirley
2 elected ELC Senior Tutors: Fiona Williams, Eva Lui
2 elected ELC Lecturers/Tutors: Priscilla Jones, Jenny Wu
1 non-ELC staff nominated by Line Manager: Lindsay Miller

Responsibilities

The ELC Teachers' Committee represents ELC full- and part-time teachers' views about their terms and conditions of service, duties, responsibilities, and other relevant matters.
It disseminates these views within the ELC, to other City University Departments, Committees, and Boards, and to organisations outside the University, as necessary.

Constitution & Members

3 nominated ELC full time staff: Dean Fisher, Penny Akers, Mark Hebblethwaite
1 nominated ELC part time staff: Diane Siu

Responsibilities

The Social Committee represents ELC full-time and part-time teachers to be responsible for organizing social events.

Constitution & Members

2 elected members: Kira Rimrott, Julie Horne

Responsibilities

The aim of the team is to:

1. advise the Head of the ELC on management decisions and ensure that decisions made are well-informed by providing information as appropriate;
2. oversee the design, implementation and review of quality assurance procedures within the ELC;
3. act as a communication channel between teams within the ELC.

Members

ELC Head: Jean Young
Senior Tutors: Christine Shirley, Christy Chan, Eva Lui, Fiona Williams, Helen Lockey
Administrative Assistant: Addy Kam

Clerical Staff

Daisy Kwan

(CO I)

• Assist in office management.
• Monitor the work of Clerical Officer IIs.
• Provide clerical support for English Placement Test
• Handle petty cash reimbursement and leave records of staff.

Amanda Lam

(CO II)

• Provide clerical support for Presentation Skills, Reading and Listening, Writing Effective Lab Reports.
• Make service calls for photocopiers.
• Handle charges against non-business use of fax transmission and photocopying machines.
• Provide clerical support to ELC publication.

Bertha Lai

(COII)

• Provide clerical support for Written Language, Grammar in Use, Language Skills for Research Projects.
• Handle stationery supply.

Cicila Mok

(CO II)

• Provide clerical support for Independent Learning, Pronunciation Skills, English for Academic Studies
• Handle issue of parking coupons.
• Handle purchase of teaching equipment.
• Maintain and update departmetal telehpone directory and staff e-mail address list
• Process application of computer account for new staff.

Grace Ho

(CO II)

• Provide clerical support for Spoken Language, Current Issues and ad-hoc courses
• Process FMO work request for office maintanence
• Handle purchase of departmental furniture.

Mabel Fung

(CO II)

• Assist in the daily operation of the SAC.
• Handle the purchase of teaching materials.
• Maintain and update the materials inventory of SAC and teacher resources.

Nicole Hung

(CO II)

• Provide clerical support for College Speaking, Writing Academic Essays and Social English.
• Collect and compile testing data for the Testing Team.
• Process FMO work request for cleaning and moving service.
• Handle the issue of office and furniture keys.
• Keep record of reprographic work request.

Winnie Hong

(CO II)

• Provide clerical support for College Writing, Getting Critical with English and Foundation English I and II.
• Handle the order of business cards for full time staff.
• Prepare and allocate mail boxes and lockers for staff.
• Handle ELC room bookings.

Technical Staff

Peter Chung (Computer Technician)

Lewis Lau (Programmer)