Adopt a Personal Email Name

Maria Chin

Which email address would you prefer? Candy.Tong@cityu.edu.hk or poctong@cityu.edu.hk? No doubt the first one is more personal and easier for your friends to remember.

This is to re-announce the "Personal Email Alias Registration" service our Centre launched in early December last year. Since then, hundreds of staff had used this service to associate their email account name to a name of their choice. Your choice of name can be as long as 20 characters that can be your full name, initials, nickname, etc. Besides, having an easy-to-remember email address also provides flexibility should you change department in the future as this name can be retained. To further increase the awareness of the service as well as user friendliness, the name of the service is changed to "Select Personal Email Name". The service can be found by clicking the "Administrative Services" option on the University’s Intranet at http://www.cityu.edu.hk/cityu/intranet.htm. If you are not familiar with the University’s Intranet, please follow the steps at the end of this article to invoke the service.

Note that the selected name, e.g. Candy.Tong, is only a second name (technically known as email alias) to your email account name, e.g. poctong, which is purely for the sending and receiving of email. To access other services which ask for username, the account name, e.g. poctong, should always be used.

Steps for accessing the "Select Personal Email Name" service

1. Run Netscape browser on the network menu.
2. Click the CityU Intranet link on CityU Home Page to enter CityU Intranet Web page.
3. Select the Administrative Services option.
4. Click the "Yes" box on the right hand side of the screen.
5. A dialog box appears. You should enter your personal email account username followed by a password (your staff ID number or your personal email account initial password if not changed).
6. Upon successful login, click the "Select Personal Email Name" option and follow the steps thereafter.

When you are done with the registration, you should take advantage of your alias name by adopting the following measures:

1. If you are an Eudora Mail user and want your email alias to appear in your outgoing mail, you will need to change the Return address: field in your Eudora Options set up. Please select Tools > Options > Personal Info, then change the Return address: field to <alias-name>@cityu.edu.hk
   (e.g. candy.tong@cityu.edu.hk). Please note that the POP account: field should not be changed. i.e. the POP account for Candy Tong will still be poctong@mail.cityu.edu.hk, and not Candy.Tong@mail.cityu.edu.hk
   
2. Notify your General Office to update your email address in University Yellow Pages.

Computing Services Centre City University of Hong Kong ccnetcom@cityu.edu.hk