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Guide on New Features/Changes of Microsoft Office 2010

Microsoft Office 2010 is the newest version of the Microsoft productivity suite. It includes extended file compatibility, user interface updates, and a refined user experience. There are many new features/changes in Microsoft Office 2010, some of which are listed below.

Global Changes

  • Backstage View

    The most significant interface change is the File tab, which replaces the previous Office button Office button in Office 2007. After you click the File tab, you will see the Backstage view. In Backstage view, you can open or save files, set permissions, define document properties, print or share documents, manage versions of files, etc. In this particular view, the document will preview automatically before printing.

    Backstage View

  • Paste Preview

    The Paste Preview is a new copy and paste feature that comes with Office 2010. You can now paste correctly the first time without having to go through the trial-and-error process. In addition, a newly designed Paste Options button (keyboard shortcut key is Ctrl) gives the options to keep source formatting, merge formatting, or to keep text only.

    Paste Preview

  • Customizing the Ribbon

    In Office 2010, Ribbon tabs can be customized or replaced with your own custom tabs. Through the Options menu in the Backstage view, you can easily create new tabs that bring together your favorite commands and groups. Existing tabs can also be customized to fit your needs.

    Customizing the Ribbon

  • Photo Editing Tools

    Also enhanced in Office 2010 are the photo editing tools, accessible via the Ribbon. Select a photo or picture you've placed in a document, and a Format tab will appear with tools for editing images in a variety of ways, including sharpening or softening, changing the contrast and color saturation, cropping, eliminating the background, and adding a variety of "artistic effects."

    Photo Editing Tools

  • Remove background of Images

    It’s a Photoshop like feature-not as effective though-yet its a great help. With it you can directly remove the background of any picture. It is really good for simple backgrounds while a little untidy and time consuming for the complex ones.

  • New Screenshots Feature

    A new Screenshots command on the Inserts tab will allow you to capture and insert screenshots from any open application directly into Word, PowerPoint, or Excel.

    New Screenshots Feature

  • Improved Sharing and Collaboration

    Now you can get more done when working in groups. The new co-authoring experience with Word 2010, PowerPoint 2010 and OneNote 2010 lets you work on a file with multiple people simultaneously from different locations. Co-authoring refers to the ability for multiple authors to edit a document, presentation, spreadsheet or notebook at the same time, allowing you to connect, share and accomplish more when working together.

Changes in Outlook

  • Ribbon Interface

    The Outlook interface has changed radically, with the addition of the full-blown Ribbon. This puts most functions within easy reach -- functions that previously you might have had to navigate through several sets of menus to find.

    Ribbon Interface

  • New Quick Steps Feature

    Quick Steps are easy-to-use one-click buttons which perform multiple actions at once. You can create your own buttons that combine your most frequent actions.

  • Improved Conversation View

    An improved Conversation view is now available. Emails (including Sent items) are now grouped by subject into conversations. These conversations can be expanded or collapsed within the Inbox.

    Improved Conversation View

    If a conversation is no longer relevant to you, you can prevent additional responses from appearing in your Inbox. The Ignore command moves the whole Conversation and any future messages that arrive in the Conversation to the Deleted Items folder. You can find it on the Home tab, in the Delete group, click Ignore.

    Ignore command

  • New Outlook Social Connector

    The all-new Outlook Social Connector connects you to the social and business networks you use, including Microsoft SharePoint, Windows Live, and other popular third-party sites such as Facebook and LinkedIn, so you can get more information and stay in touch with the people in your network without leaving Outlook. For more information, please visit http://www.microsoft.com/office/2010/en/socialconnector/default.aspx

  • Mail Tips

    Mail Tips are a series of prompts and warnings that appear in Outlook 2010 to let the user know when they are about to take a potentially undesirable action. For example, Mail Tips can warn a person when they are about to Reply All to an email that they were originally BCC’ed on, thereby revealing that they received the original email.

  • Large Mailbox Support

    Outlook 2010 can handle much larger mailboxes. Where the previous version of Office could support up to around 2Gb cache files without risking corruption, Outlook 2010 can safely support up to 20Gb cache files.

Changes in Word

  • New Navigation pane

    Navigation pane has been integrated with the Find feature, which allows you to search for headings, graphics, tables, equations, etc., quickly.

    New Navigation pane

  • New Art Effects in WordArt

    WordArt has been updated with new colorful art effects. Select the text, click WordArt and a list of options will appear. You can see how your text will appear when you hover the mouse over the option-which is the best part.

    New Art Effects in WordArt

Changes in Excel

  • New Sparklines Feature

    Small cell-sized charts that you can embed into a spreadsheet cell to summarize data and to visualize trends.

    New Sparklines Feature

  • New Slicer Feature

    The new Slicer feature enables you to filter data in PivotTables and see which filters are applied without having to open additional menus.

  • Conditional Formatting

    The ability to apply a format to a range of cells, and then have the formatting change according to the value of the cell or formula -- has been improved as well, including the addition of more styles and icons.

  • Enhanced Table Features

    Enhanced Table Features now make it possible for filtered headings to remain intact while scrolling through a large table without having to scroll to the top to perform a filter.

Changes in PowerPoint

  • Enhanced Video Editing and Controls Capabilities

    A set of basic video editing tools is built directly into PowerPoint. It is now possible to fade video in or out, trim videos, and add synchronized overlay text. You can also add bookmarks to indicate time points of interest in a video or audio clip, or use bookmarks to trigger animations.

    Also useful is a set of video controls you can use during the presentation to pause, rewind, fast-forward and so on -- something that the previous version of PowerPoint did not have.

  • Improved Animations Features

    Animations have been significantly improved in PowerPoint 2010. There are now far more animations to choose from, and it's easier to use them via the Ribbon.You can also more easily edit your animations with a custom animation feature. And there's a nifty "Animation Painter" that lets you take any animation that you've selected or created, and apply that animation across multiple slides, without having to do it manually for each slide.

csc@cityu.edu.hk