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Process

 

Pre-registration
  • Prior to the start of each semester/term, the Academic Regulations and Records Office works with academic units to identify the core courses that students in each programme and each year of entry are required to take if they are making "normal" progress toward their award. These courses will then be pre-registered in the student's schedule.
  • Courses which are NOT pre-registered include Gateway Education (GE) courses in Areas 1-3  and GE1501 Chinese Civilisation.
  • Elective courses may or may not be pre-registered.
  • All pre-registered courses will be displayed in the student's Personal Class Schedule in AIMS before the start of each semester/term.
  • Once the pre-registration schedule is obtainable from AIMS, it is the students' responsibility to check whether the pre-registered courses match their curriculum requirements and individual academic progress. Students can use this version as a basis to make further changes and finalise their class schedule for the semester/term.

 

Academic Advice
  • Students must be clear about their own curriculum/award requirements in order to work out a study plan and compile their class schedule for each semester. Seek academic advice from your Academic Advisor/home academic unit if you have questions on your curriculum requirements.
  • Students on academic probation or resuming studies after a period of academic suspension must seek the advice/approval of their Academic Advisor prior to registering in courses for the semester.

 

Preparatory Work
  • Review your degree requirements and study plan from DegreeWorks.
  • Check your Personal Class Schedule for courses pre-registered for the semester/term.
  • Check the Master Class Schedule which contains information of all courses offered in the academic year and find out if the course section that you plan to register for the semester/term is web-enabled; whether there are any registration restrictions; if there are available seats; and whether the meeting day and time clash with your existing schedule.
  • Check "Courses" from Programmes and Courses" website for the course syllabus (e.g., pre-requisite and precursor requirements).
  • Consider the time required for travelling between different academic buildings to attend class.
  • Copy from the Master Class Schedule the Course Reference Numbers (CRNs) and section numbers of the courses you intend to add to your schedule. Make sure you have included ALL components of a course, e.g., lecture + tutorial + laboratory.

 

Web Add/Drops
  • Students can add/drop courses online in AIMS for web-enabled courses, including:
    • Electives and required courses which are web-enabled
    • Gateway Education (GE) courses in Areas 1-3
    • GE1501 Chinese Civilisation
    • Language courses for fulfilling University Language Requirements
    • Optional language courses (e.g., Cantonese, Putonghua, etc.) offered by the School of Continuing and Professional Education which are non-credit bearing
    • Physical education courses offered by the Student Development Services which are non-credit bearing
  • Students will have different start/end time to add/drop courses via the web. For details, please read the section "Web Registration".

 

Add/Drop of Non Web-enabled Courses
  • To add/drop required courses and programme electives which are NOT web-enabled, print the Add/Drop Form from AIMS, complete the form and submit it to the course-offering academic unit for approval before the end of the add/drop period. For details, please read the section "Paper Add/Drops".

 

Late Add/Drops
  • After the add/drop deadline, requests for late drop of courses will only be approved under exceptional circumstances, and such late requests must be submitted via email no later than the end of the teaching period for the relevant semester/term for approval by the Head of the course-offering academic unit.
  • If a student is permitted to drop a course after the add/drop period, an X grade will be assigned for the course and printed on the student's transcript.
  • For courses charged by credits, tuition fees are chargeable for courses approved for dropping after the end of Week 2. For details, please refer to the Regulations on Tuition Fees.

 

Study Load
  • In accordance with the Academic Regulations, in each semester, full-time students must register for courses to a total of at least 12 credit units, and for not more than 18 credit units; part-time students must register for courses to a total of no more than 11 credit units. In the Summer Term, students may register for courses of no more than 7 credit units.
  • Students on academic probation may be advised or required to take a reduced study load.
  • Students can check their study load permitted in each semester/term from 'Course Registration Records' under the 'Course Registration' menu in AIMS.
  • Students who need to reduce their study load for a particular semester due to special reasons (such as in the final graduation semester) must submit a written request to their home academic unit for approval. The application form is available from AIMS (Course Registration -> Reduced Study Load Application).
  • Requests for exceeding the maximum study load will only be granted for very exceptional cases. Detailed justifications and supporting documentation should be provided and the application form is available from AIMS (Course Registration -> Exceed Maximum Study Load Application).

 

Maximum Credit Units Permitted
  • Bachelor's degree students (except for those pursuing a double major/double degree or those who have been granted special permission to exceed the maximum credit unit limit) are not allowed to register for further courses if they have reached the following maximum credit units permitted for their studies:
    • Normative 4-year degree: 144 credit units
    • Advanced Standing I: 114 credit units
    • Advanced Standing II: 84 credit units
    • Degree with a normal study duration longer than 4 years: Maximum credit unit limit stipulated by the cognizant academic unit
  • For bachelor's degree students (except Advanced Standing II students) who are required to take EL0200A & EL0200B English for Academic Purposes 1 & 2 (3 credit units each) and/or CHIN1001 University Chinese I (3 credit units), the credits earned from these courses will be counted towards the maximum credit units permitted.

 

Non-Credit Bearing Courses
  • The School of Continuing and Professional Education (SCOPE) offers optional language courses in Chinese and Putonghua to students. These optional courses are non-credit bearing and will not be counted in the student's study load.
  • The Student Development Services (SDS) offers non-credit bearing physical education courses to students which can be registered through AIMS.
  • For further details of these courses, go to School of Continuing and Professional Education and Student Development Services.

 

Students' Responsibility
  • It is the students' responsibility to ensure they register in the right courses which meet their curriculum and award requirements.
  • Students should check if they have satisfied the prerequisite or precursor requirements before adding a course. It is the students' responsibility to drop those courses that they fail to fulfil the requirements.
  • Students should check the rules of their programme regarding the type of courses which are considered as satisfying the University Language requirements.

 

De-registration
  • The University reserves the right to de-register students from a course or course section under the following circumstances:
    • if a course is cancelled or course sections combined due to insufficient enrolments
    • if the registered course is inappropriate for the student's level
    • if the registered course is not appropriate to the student's campus, degree, programme, major, minor, stream or curriculum requirements
    • if the student has not satisfied the prerequisites or precursors prescribed for the course
    • if the student has already passed the registered course or its equivalent course with grade C- or above
    • if the student has been granted credit transfer/exemption for the registered course or its equivalent course
    • if the student has earned credit units for an exclusive course of the registered course
    • if the student has already earned credit units of the registered course in the former degree
    • if the student has not paid outstanding tuition fees
    • if the student ceases to enjoy active student status for that semester/term
    • if the student has reached the maximum credit units permitted for study (for bachelor's degree students except those under the 3-year structure)
    • if the student has already fulfilled graduation requirements in the previous semester/term (for bachelor's degree students under the 3-year structure and associate degree students)
    • if the student has reached the maximum period of study in the previous semester/term
    • if the student has attempted to gain an unfair advantage during online course registration
    • in the event of violation of the Academic Regulations

 

Tuition Fees
  • Students studying on a programme that charges tuition fee according to the number of credit units taken are normally required to pay a minimum tuition fee of two credit units before the start of Semesters A and B. The balance of the tuition fee chargeable for the semester will be collected after the close of the course add/drop period.